Y26-1000-KK_Polygraph_Testing_Scope_of_Services.pdf
PDF 147 KB Posted
- Attached to
- Polygraph Services
- Solicitation number
- Y26-1000
- Issued by
- Orange County, Orlando City, Florida
About this file
This is a Scope of Services document for Invitation for Bids #Y26-1000-KK issued by Orange County, Florida for Polygraph Services. The County is seeking a contractor to provide polygraph examination services for pre-employment screening of potential new hires, post-employment testing for internal transfers or promotions into high-risk positions, and investigative examinations to verify honesty in administrative matters. The contractor must conduct examinations at mutually agreed upon times and locations, which may occur on County property or at the contractor's facility. Written examination reports must be submitted within five business days of each examination and hand-delivered to the Orange County Office of Professional Standards. The sealed bid submission deadline is 4:00 pm EST on Tuesday, September 1, 2026, with submissions required electronically through the OpenGov e-Procurement Platform. Questions regarding the solicitation must be submitted by Wednesday, August 12, 2026 at 5:00 pm EST.
The contractor must provide all necessary equipment, tools, and consumable supplies at no additional charge and maintain an online scheduling portal for the County and candidates. Contractor pricing shall be submitted on a per-examination unit price basis, with all examination-related expenses included in this fee. Additional fees may apply for no-show instances (not to exceed one-half the examination cost when less than two business days' notice is provided) and for litigation or witness testimony at an hourly rate with a minimum two-hour charge. The contractor and all examiners must demonstrate familiarity with the Employment Polygraph Protection Act, Americans with Disabilities Act provisions, and testing techniques approved by the Florida Polygraph Association and American Association of Police Polygraphers. Spanish-language examination capability is required. Prior to contract award, the contractor and all examiners must pass an extensive background examination, including a polygraph examination and psychological screening. Within two business days of contract award, the contractor must provide equipment specifications and a listing of off-site examination locations.
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Text version
Invitation for Bids #Y26-1000-KK Title: Polygraph Services
Page | 1
SCOPE OF SERVICES
The Contractor shall provide polygraph services for the purpose of verification of applicant background information for pre-employment consideration, current employee internal transfer/promotion and assistance in internal Professional Standards investigations.
1. The Contractor shall provide all requested verification services as they pertain to written information supplied by the applicant, i.e. employment application, internal employment application, statement or deposition, in support of various Orange County Departments/Divisions.
2. The Contractor shall provide, at no additional charge, all necessary equipment, tools and consumable supplies as needed to fulfill the scope of work.
3. The Contractor shall conduct polygraph examinations at a mutually agreed upon time and place determined by the requesting Department/Division. Examinations may occur on County property or at a Contractor’s location.
4. The Contractor shall provide his/her professional opinion as to the suitableness of the testing environment when performing polygraph examinations on County property.
5. The Contractor shall design examination questions in accordance with the legitimate and legal aspects of the profession. The Contractor shall discuss question design and content with the end user Department/Division to foster a more complete understanding by the user Department/Division of examination results.
6. The Contractor shall submit a written report stating the outcome of each polygraph examination. The report shall include, but not be limited to, the questions asked, any admissions, information changes or updates in the words of the person being examined and a summary of any issues or concerns the polygrapher may have developed as a result of the examination or other pertinent information imparted by the examinee. The report should be delivered within five (5) business days of completion of the polygraph examination.
7. The Contractor shall hand deliver all polygraph examination results to the Orange County
Office of Professional Standards.
8. Any and all expenses incurred in the conducting of polygraph examinations shall be included in the per-examination unit price submitted by the Contractor on the County’s Fee Schedule Form.
9. The Contractor must have an online scheduling portal where the County or candidate may schedule their polygraph.
Page | 2
Types of Tests:
1. Pre-employment: Potential new hires.
2. Post-Employment: Internal transfer or promotion into a position designated as “high risk” requiring a polygraph examination prior to acceptance.
3. Investigative: An administrative investigation may use a polygraph examination to verify an employee or non-employee contractor’s honesty in an investigative matter.
Other Fees:
1. A “no show” fee shall be appropriate whenever an examinee does not give a minimum of two (2) business days notice of their inability to attend the examination. The “no show” fee shall not exceed one-half of the cost of the polygraph examination scheduled.
2. A “litigation” or “witness” fee shall be appropriate in an instance where the examiner, at the request of an authorized Orange County representative, is asked to give testimony as an expert witness regarding a polygraph examination which he/she has conducted. The fee charged shall be an hourly fee, from the time of arrival at the location where the testimony is to be given, until the time of departure from same. This fee shall include all expenses associated with the court appearance or deposition, i.e. travel expense, gasoline, tolls, per diem, etc. A minimum of two (2) hours will be ordered each instance.
Contractor’s Requirements:
1. Contractor and all examiners providing services under this contract shall be familiar and experienced with the Employment Polygraph Protection Act (EPPA), provisions of the Americans with Disabilities Act (ADA) as it applies to pre-employment issues and testing techniques as accepted by the Florida Polygraph Association (FPA) and the American Association of Police Polygraphers (AAPA).
2. Contractor shall have the ability to provide examiners who can perform an examination using fluent Spanish and be willing and able to use that language in conducting pre-employment screening and internal investigations involving employees, potential employees or contractor staff as needed.
3. Upon contract award recommendation and prior to award of contract, the Contractor and all examiners shall submit to and be able to pass, as approved by the County, an extensive personal background examination including a polygraph examination(s), past employment and psychological screening.
Page | 3
4. The following items shall be completed within two (2) business days of contract award:
a) Contractor and all examiners shall provide a list of either analog or computerized polygraph equipment with all associated components. Equipment list shall include the make, model and year of manufacture of all polygraph equipment which shall be used in the conducting of all polygraph examinations.
b) Contractor shall submit a listing of the location(s) of “off County property” examination sites which shall be used in the performance of the polygraph examinations.
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