Policy and Procedure Document Tracking System

This state and local contracting opportunity is for the procurement of a policy and procedure document tracking system for the Nevada Department of Wildlife (NDOW) as well as the jurisdictions of Washoe County, Carson City, and Reno City. The system must provide a secure, online location for organizing, managing, and distributing important documents, with capabilities for document development, workflow, web-based access, user acknowledgment, published and archived document retrieval, training development and testing, survey development, and reporting. The contract is anticipated to commence in March 2021 for a four-year period, and vendors are required to submit their written proposals by February 9, 2021. Vendors must meet insurance, licensing, and other requirements specified in the solicitation document, but pricing information is not provided. The total contract amount is not to exceed a certain undisclosed amount.

This contracting opportunity is open to both domestic and foreign vendors, and all correspondence and negotiation will be conducted remotely, without the need for on-site meetings. NDOW has existing documents that will need to be integrated into the new system, but the exact number and size are unknown. The preferred deployment is a cloud-based solution, and NDOW has staff that can be trained to assist with implementation and ongoing administration, though a turnkey approach is preferred due to time constraints. NDOW does not have a set budget for this project and is requesting vendors to provide their best cost estimate. The vendor's response should include a copy of their Nevada business license (or the ability to obtain one within 10 days of notice of award), a certificate of insurance, and other relevant company information. NDOW does not anticipate the need for public access to the documents, and the system is not required to integrate with any existing applications.