Police & Security Officer Uniforms, Tactical Gear & Specialized Equipment (1st Yr. )

The Laredo Independent School District is soliciting proposals for the procurement of police and security officer uniforms, tactical gear, and specialized equipment for the first contract year under RFP 26-002. The solicitation encompasses 23 line items across multiple categories, including duty shirts and pants in both standard and tactical styles for men and women; under-vest polo shirts; security shirts; raincoats with snap-on hoods; safety vests; softshell jackets; duty belts; holsters; handcuff cases; belt keepers; baton holders; magazine pouches; and tactical boots in various sizes from small to 6XL. Vendors must provide measuring services within 10 business days of contact, supply samples for employee examination, provide alterations at no cost to ensure proper fit, and deliver products within 30 days of order placement. All items must be new and in first-class condition, with pricing provided for standard sizes and specialty sizes. The evaluation committee will assess proposals based on a weighted scoring methodology with purchase price accounting for 55 of 100 total points, supplemented by vendor reputation (10 points), quality of goods and services (10 points), extent to which offerings meet District needs (10 points), past vendor relationship with the District (5 points), and customer service (5 points). Proposals must be submitted by March 17, 2026 at 2:30 p.m. Central Standard Time to the LISD Procurement Department at 2400 San Bernardo Avenue, 3rd Floor, Room #D322, Laredo, Texas 78040, or electronically via the District's Bonfire Portal. The deadline for submitting written questions is March 4, 2026 at 12:00 p.m. CST, with no pre-proposal meeting scheduled. The evaluation committee will review submissions March 17–19, 2026, with recommendations presented to the Business and Support Services Committee on April 9, 2026 and board approval anticipated on April 16, 2026. The contract period runs from April 17, 2026 to April 16, 2027, with the possibility of extending for second and third years subject to board approval and annual evaluation.

There are no specific set-aside designations or restrictions on the types of organizations that can respond to this solicitation; however, vendors are encouraged to take affirmative steps to solicit participation from small businesses, minority-owned firms, women's business enterprises, and labor surplus area firms. Vendors must comply with numerous state and federal certifications, including non-boycott requirements for Israel, Iran, and Sudan; prohibitions on association with foreign terrorist organizations; compliance with Buy American provisions for products containing at least 51% domestic content by weight or volume; and debarment status verification through the System for Award Management (SAM). Vendors must also submit workers' compensation insurance with minimum statutory coverage, along with a Certificate of Liability Insurance (ACORD 25) within 10 days of award naming the Laredo Independent School District as an additional insured with general liability limits of $1,000,000, auto liability coverage of $1,000,000, workers' compensation at statutory limits, and umbrella or excess coverage of $5,000,000. Performance and payment bonds are required for contracts exceeding $100,000 and $25,000 respectively, and all prices must be firm for the contract period and submitted on an F.O.B. Destination basis with freight prepaid. No incumbent contractor information or existing infrastructure requiring integration is specified in the procurement documents. While specific budget ranges or award values are not explicitly disclosed in the solicitation materials, the district reserves the right to purchase additional items from awarded vendors' catalogs at offered discount prices and to increase or decrease quantities based on annual needs.