Police outside duty scheduling and management competitive contract

The City of Cape May, located in Cape May County, New Jersey, is seeking a competitive contract for Police Outside Duty Scheduling and Management services, identified as Bid CC # 25-02. The primary objective is to secure a vendor capable of comprehensively managing the Cape May Police Department's off-duty detail program, with specific responsibilities including scheduling police extra duty road job assignments, coordinating vendor payments, and providing detailed officer payment instructions. The selected vendor must develop and implement a cloud-based scheduling system that interfaces with existing police scheduling software and establish an electronic fund transfer mechanism for extra duty payroll. The bid will be opened electronically on BIDNET on February 27, 2025, at 10:00 A.M., with proposal evaluation based on a weighted criteria of 40% managerial ability, 40% technical ability, and 20% cost. Vendors must provide a secure online platform and telephone assistance center at their own expense, with all associated fees to be passed on to entities requesting extra duty services. The contract will span a five-year period, with vendor fees structured as a percentage of the current hourly rate for off-duty details worked.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must adhere to strict operational guidelines, including prohibitions on officers working as bouncers, serving alcohol, or associating with known criminals, and ensuring that no officer works more than 16 consecutive hours within a 24-hour period without prior approval. While specific budget ranges are not detailed in the documentation, the contract's structure suggests that revenue will be generated through service fees charged to entities requesting off-duty police details. The successful vendor must demonstrate comprehensive technological capabilities, including a cloud-based scheduling system that can seamlessly integrate with the existing police department scheduling infrastructure. Technical support for bid submission is available through a provided phone number (1-800-835-4603, option #2), and bidders are invited to join a Zoom meeting for additional information and clarification. Potential vendors should carefully review the complete bid documentation to understand the full scope of responsibilities and technical requirements for managing the police outside duty scheduling program.