Police Department Carpet Replacement

The City of Sun Prairie, Wisconsin, through its Building Maintenance Department, is soliciting bids for RFB 21-BM45, a comprehensive Police Department Carpet Replacement project at City Hall (300 East Main Street). The procurement involves complete flooring replacement in the Police Department basement and second floor, encompassing the removal and haul-away of 577 square yards of existing carpet, floor preparation, and furniture relocation. Specific deliverables include installing 144 square feet of luxury vinyl tile (LVT) in the Police Dispatch Center, 1,220 square feet of luxury vinyl panel (LVP) in entrances and walkways, and 480 square yards of carpet tile in office areas, along with replacing approximately 2,064 linear feet of cove base molding. A mandatory walkthrough was scheduled for November 18, 2021, at 10:00 AM, with bidder questions due by November 19 and answers posted by November 23. Bids were due by 2:00 PM on December 10, 2021, with the project completion date set for July 29, 2022. Contractors must comply with Federal and State OSHA requirements and Wisconsin Prevailing Wage Laws, and provide a 10% bid bond or certified check. The City reserved the right to reject any or all bids and hold proposals for up to 60 days for review.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage, including Worker's Compensation per Wisconsin law, Commercial General Liability and Automobile Liability insurance with $1,000,000 per occurrence limits, and Umbrella Liability coverage of $5,000,000. While the specific contract value is not disclosed in the documents, the successful bidder will be required to execute Performance and Payment Bonds equal to 100% of the bid amount within ten days of the Notice of Award. The project contract runs from January 3, 2022, through August 5, 2022, with a potential one-month extension upon mutual agreement. Contractors are responsible for procuring all materials, disposing of waste, and maintaining building security during non-business hours. The City will require the contractor to work around the Police Dispatch Center's operational requirements, ensuring at least one of three workspaces remains functional to receive emergency calls while minimizing installation noise. Final material selections will be determined by the City, with specified product examples including Shaw Floors and J&J Flooring options for LVT, LVP, and carpet tile.