OFFICIAL NOTICE.pdf
PDF 373 KB Posted
- Attached to
- Police Department Carpet Replacement
- Solicitation number
- 21-BM45
- Issued by
- Wisconsin
About this file
This is an Official Notice from the City of Sun Prairie, Wisconsin Building Maintenance Department for a Request for Bids (RFB 21-BM45) to replace flooring and cove base molding at City Hall. The project encompasses carpet removal and haul away of 577 square yards, floor preparation, furniture relocation as needed, and installation of three flooring types: 144 square feet of Luxury Vinyl Tile (LVT) in the Police Dispatch Center on raised platform tiles, 1,220 square feet of Luxury Vinyl Panel (LVP) in entrances and walkways, and 480 square yards of carpet tile in office areas. Additionally, approximately 2,064 linear feet of cove base molding must be replaced throughout both the Police Department basement and second floor office space. The City specified comparable product examples for each flooring type, including Shaw Floors 5M317 CIMMERIAN 5.0 for LVT and J&J Flooring options for LVP and carpet tile, with final selections to be determined by the City. A mandatory walkthrough was scheduled for Thursday, November 18 at 10:00 AM at City Hall (300 East Main Street). Bids were due by 2 p.m. local time on December 10, 2021, and would be publicly opened and read aloud. Bidders could submit questions to Ben John, Public Works Operations Manager at bjohn@cityofsunprairie.com by November 19, with answers posted on bid distribution networks by November 23.
Bidders were required to submit a certified or cashier's check or bid bond equal to 10% of the bid amount payable to the City of Sun Prairie. The successful bidder must execute and file the Agreement and Performance and Payment Bonds equal to 100% of the bid amount within ten days of Notice of Award. The contractor is responsible for procuring all parts and materials, disposing of waste materials, and maintaining building security during non-business hours, with dumpster space available upon advance arrangement. All bidders must comply with Federal and State OSHA requirements and David-Bacon and Wisconsin Prevailing Wage Laws as applicable. The City reserved the right to reject any or all bids or waive any bidding informalities, and could hold bids for up to 60 days from opening for review and bidder qualification investigation prior to contract award. The Notice was published on November 16 and November 23, 2021, and bid documents were available on DemandStar and VendorNet bid distribution networks.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Floor Plan.PDF | ||
| RFB 21-BM45.pdf | ||
| Addendum.pdf | ||
| Draft Contract.pdf | ||
| RFB Questions Answers.pdf | ||
| 2nd Floor Plan.pdf |
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Text version
OFFICIAL NOTICE
CITY OF SUN PRAIRIE, WISCONSIN
RFB – 21-BM45
The City of Sun Prairie Building Maintenance Department will receive written bids for the replacement of the City
Hall entrance doors, until 2 p.m. local time, 12/10/2021 at the City Clerk’s Office, 300 East Main Street, Sun
Prairie, Wisconsin, 53590, at which time the bids will be publicly opened and read aloud.
Bids are invited on the following work:
Replace the flooring in the City Hall Police Department (300 E Main Street) basement and replacement of all cove base molding in City Hall second floor office area. Work will include carpet removal and haul away (577 square yards); floor preparation; moving office furniture as needed; installation of luxury vinyl tile, luxury vinyl panel, and carpet tile; and replacement of all cove base molding in both the Police Department basement as part of the flooring project and the second floor office space (approximately 2,064 linear feet).
The amount of flooring needed for each type is as follows:
Luxury Vinyl Tile (LVT): 144 square feet, to be installed in the Police Dispatch Center on raised platform tiles.
Please include pricing for an LVT such as 5M317 CIMMERIAN 5.0 from Shaw Floors, or another LVT of equal quality, to be determined by the City.
Luxury Vinyl Panel (LVP): 1,220 square feet, to be installed in entrances and walkways. Please include pricing for an LVP such as Power Play 5MM (V5020) or Timeless (V5011) from J&J Flooring, or another LVP of equal quality, to be determined by the City.
Carpet Tile: 480 square yards, to be installed in office areas. Please include pricing for a carpet tile such as
Naturalist Modular (7572), Schematic (7091), or Impact Modular (7978) from J&J Flooring, or another carpet tile of equal quality, to be determined by the City.
The City will host a mandatory walkthrough of the work site on Thursday, November 18 at 10:00 AM at City Hall
(300 E Main Street). Please contact Ben John, Public Works Operations Manager at bjohn@cityofsunprairie.com with questions by November 19 and answers will be posted on the bid distribution networks by November 23.
Procurement of all parts and materials shall be the responsibility of the contractor. The contractor shall also be responsible for disposal of all waste materials. Space on the premises for a dumpster can be provided if arranged in advance with the Public Works Operations Manager.
The contractor shall be responsible for ensuring that the building is locked and secure at all times during non-business hours (business hours are 8:00 am to 4:30 pm, Monday through Friday). Plans to do so shall be approved by the Public Works Operations Manager
Plans and bid documents are published on bid distribution networks DemandStar and VendorNet.
No bid shall be considered unless accompanied by a certified or cashier’s check or bid bond equal to 10% of the bid amount payable to the City of Sun Prairie as a guarantee that if their bid is accepted, the bidder will execute and file a Contract within ten (10) days after such acceptance. The accepted bidder will execute and file the Agreement and the Performance and Payment Bonds in the amount equal to 100% of the bid amount within ten (10) days of Notice of Award.
All applicable charter and statutory provisions are incorporated into said Contract. The successful bidder shall be required to conform to all Federal and State OSHA requirements, as well as to the extent necessary, to comply with
David-Bacon and/or Wisconsin Prevailing Wage Laws.
mailto:bjohn@cityofsunprairie.com
The City of Sun Prairie reserves the right to reject any or all bids or to waive any informalities in the bidding process.
Bids may be held by the City of Sun Prairie for a period not to exceed sixty (60) days from the bid opening for the purpose of reviewing the bids and investigating the qualifications of the bidders, prior to awarding of the Contract.
Publication dates: November 16, 2021 and November 23, 2021
File details come from the government source that posted it. Updated .