PO25-550 Secure Document Destruction/Shredding TP

Tazewell County and the Illinois Department of Children and Family Services (DCFS) are seeking a National Association for Information Destruction (NAID) AAA certified vendor to provide comprehensive secure document destruction and shredding services across approximately 69 sites statewide. The contract requires the selected vendor to supply plastic, lockable disposal bins with 65-96 gallon capacity and perform both facility-based and mobile/onsite shredding services. Pickups must be completed Monday through Friday between 8:30 AM and 4:30 PM local time, excluding state holidays, with service frequencies ranging from weekly to monthly. The monthly shredding volume varies significantly across locations, from 200 to 6,600 pounds per site, with a total estimated monthly volume exceeding 50,000 pounds. Key high-volume locations include facilities in Springfield and Chicago that require multiple pickups per month. The contract period runs from May 1, 2025 through October 31, 2025, with a proposal submission deadline of February 5, 2025.

The procurement is designated as a small business set-aside, which limits competition to qualifying small business entities. Vendors must maintain continuous NAID AAA certification throughout the contract term and provide certification proof within three business days upon request. The contract requires compliance with 33 specific Illinois state certifications, including provisions related to environmental protection, equal employment opportunity, domestic product procurement, and cybersecurity standards. Vendors must annually certify compliance by January 1 for multi-year contracts and report any changes affecting their certification status. Non-compliance can result in contract termination, suspension, debarment, payment denial, civil fines, or criminal penalties. While specific contract values are not disclosed, the vendor will be responsible for all costs associated with pickup, shredding, disposal, travel, technical time, surcharges, and administrative fees. Funding for the contract will come from source 001, with payment terms governed by the State Prompt Payment Act and standard Illinois procurement regulations.