PO25-390 JP Lead Agency IFB for Mobile Fingerprinting Scanners and Software

The Illinois Department of Children and Family Services (DCFS) and Illinois Department of Early Childhood (IDEC) are seeking bids for a joint purchase contract for mobile fingerprinting scanners and software through Invitation for Bid (IFB) PO25-390. The procurement seeks an all-in-one electronic fingerprint capture/control solution with mobile fingerprint scanners and a photo capture module to support background checks for employees, contractors, foster and adoptive parents, and childcare providers. The biometric solution must be FBI and Illinois State Police certified, capable of electronic fingerprint transmission, and deployable across multiple state locations. Vendors must provide comprehensive technical support, web-based training modules, troubleshooting guides, and maintain 99% system uptime, with secure cloud-based data storage and chain of custody tracking. The pre-bid conference is scheduled for June 4, 2025, at 1 PM CST via Webex, with bids due by June 26, 2025, through the BidBuy system. The contract will have an initial four-year term with a maximum total term of ten years, allowing for 12, 24, 36, and 48-month device leases, with pricing remaining firm for the first year and potential annual adjustments based on the U.S. Bureau of Labor Statistics Producer Price Index.

The procurement includes a Business Enterprise Program (BEP) goal of 11% for businesses owned by minorities, women, and persons with disabilities. Vendors must be registered in the Illinois Small Business Set-Aside Program and have at least two years of experience with mobile fingerprinting device leasing programs and large public-sector organizations. The state encourages procurement of domestic products, with preferences given to products manufactured in the United States. Bidders must complete comprehensive vendor disclosure forms, including detailed information about business ownership, financial interests, and potential conflicts of interest. The contract will be awarded to the lowest-priced responsive and responsible bidder, with the bid remaining firm for 90 days from opening. While no specific budget range is explicitly stated, the procurement will be funded through state appropriations, and the contract will enable DCFS, Child Welfare Contributing Agencies, and IDEC to purchase supplies or services on an as-needed basis during the contract period. Vendors must demonstrate compliance with various state and federal regulations, including human rights, tax collection, and procurement standards.