PO 391 Family Reunification Training for NEMTEC

The Massachusetts Emergency Management Agency (MEMA), on behalf of the Northeast Emergency Management Training & Education Center (NEMTEC), is seeking a qualified facilitator to conduct Family Reunification Training across six New England states. The procurement requires a subject-matter expert to deliver six total training sessions between June 9-27, 2025, with each session accommodating up to 100 participants and lasting a full 8 hours. The training will focus on family reunification protocols following disasters, with specific objectives including understanding incident management systems, communication strategies, and reunification exercise planning. Potential bidders must demonstrate expertise in emergency management, family reunification techniques, and the ability to deliver comprehensive training across multiple state venues. The bid responses are due by May 22, 2025, with a conditional award notification expected on May 27, 2025. Evaluation criteria will include the bidder's technical expertise, proposed training methodology, and ability to meet the specific requirements outlined in the Request for Response (RFR).

The procurement includes a Small Business Purchasing Program (SBPP) preference, which prioritizes Massachusetts-based small businesses with fewer than 50 full-time equivalent employees and gross revenues under $15 million. Additionally, the Supplier Diversity Program (SDP) requires bidders to make a minimum 1% financial commitment to working with diverse business enterprises, including minority-owned, women-owned, and veteran-owned businesses. The contract has an initial duration of two months with no renewal options and is contingent upon receiving federal funds, specifically acknowledging potential FEMA financial assistance. The estimated contract value is $60,000, with compensation structured based on hourly rates and project deliverables. Travel reimbursement will be limited to state employee rates, and all work must be completed within the maximum financial obligation established by MEMA. Bidders must be prepared to provide detailed invoicing, including hours worked, project portions completed, and supporting documentation.