PMAA, HPBO Picnic Tables

This Request for Documented Quotations (DQ) was issued by the State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, on behalf of Larimer County, seeking competitive bids for outdoor recreational picnic tables. The procurement requires the supply of thirteen picnic tables total: four (4) 8-foot double-sided extra heavy duty ADA-compliant picnic tables and nine (9) 8-foot extra heavy duty picnic tables, all featuring green recycled plastic tops and black powder-coated steel frames. All equipment must be new and meet detailed specifications including a minimum 96% post-consumer or post-industrial recycled plastic composition, tops and seats measuring 1.75 to 2.0 inches thick, and a minimum five-year warranty on all items. The maintenance and repair facility for the selected vendor must be located within 75 miles of Loveland, Colorado, where delivery is required by March 18, 2015, to Boyd Lake State Park. Critical deadlines included a written inquiry deadline of February 17, 2015, at 4:00 p.m. MST, with answers posted by February 19, 2015, and a bid closing date of February 24, 2015, at 11:00 a.m. MST, with an expected award date of February 27, 2015. Bidders were required to submit a completed Vendor Information sheet and Bid Pricing Sheet indicating per-item pricing for each table type along with warranty period and coverage details, with all costs including delivery and applicable discounts included in the final bid price, as the State of Colorado would not pay for shipping or freight.

The solicitation document does not indicate any set-aside designations or restrictions limiting responses to specific types of organizations such as disadvantaged enterprises, small businesses, or minority-owned vendors. Vendors were required to be registered on the Colorado Vendor Self-Service (VSS) system at the time bids closed to be considered responsive, and bids could be submitted via VSS, email, USPS, courier services, or personal delivery to the Colorado Parks and Wildlife Procurement Office at 1313 Sherman Street, Denver, Colorado 80203. The procurement documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration with the new picnic tables. The solicitation documents do not provide an estimated award value or budget range for this procurement. The contract will be issued as a Colorado Purchase Order incorporating the state's standard Purchase Order Terms and Conditions, which establish payment due within 45 days of receipt of acceptable products and invoices, with the state exempt from federal excise taxes and state and local sales and use taxes, and all intellectual property and materials produced becoming the exclusive property of the state.