DQ1_872 Bid Solicitation Document.1.docx

State of Colorado Documented Quote

DQ1 2015*872

BIDS DUE: 2/24/15 @ 11:00AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose:

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for four (4) 8’ Double Sided Extra Heavy Duty ADA Tables and nine (9) 8’ Extra Heavy Duty Picnic Tables.

The equipment proposed by bidders must meet or exceed all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

Specifications:

New Equipment Specifications:

***This Solicitation is for New Equipment Only***

WARRANTY/SERVICE:

Maintenance and Repair Facility must be within 75 Miles of Loveland, CO.

DELIVERY

Four (4) 8’ Double Sided Extra Heavy Duty ADA Tables and Nine (9) 8’ Extra Heavy Duty Picnic Tables, must be delivered to:

Boyd Lake State Park 3720 N. County Road 11-C Loveland, CO 80538

Delivery must be made by March 18, 2015.

Inquiries:

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule and Written Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

· If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

· Vendors must be registered on Vendor Self-Service (VSS) by the time the bid closes in order to be considered responsive.

· VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order:

A Purchase Order Contract will be issued to the awarded bidder. The Purchase Order Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response:

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal, which must include:

1) The Vendor Information sheet (page #6) and

2) The Bid Pricing Sheet (page #7) by one of the following methods:

· Via VSS (Vendor Self-Service) – see registration information above

· Via email to DNR_CPW_Bids@state.co.us;

· Delivery via USPS or other courier services

· Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*872, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

Attachments:

· Colorado Purchase Order Terms and Conditions

SUBMITTAL

PRICING

8’ Double-sided Extra Heavy Duty ADA Tables (per above specifications) Quantity of four (4) total

Warranty time period

What does the warranty cover?

Warranty Time Period

What does the warranty cover?

Vendor Information

Delivery Date

F.E.I.N.

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes |_| No |_|

Do you accept Colorado PO Terms and conditions? Yes |_| NO |_|

All costs, including delivery, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

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