PMAA, FY18, 5503, Brush Office Modulars3

The State of Colorado Department of Natural Resources, Colorado Parks and Wildlife (CPW), is seeking a qualified contractor to supply, deliver, set up, and maintain a modular office building in Brush, Colorado to replace a service center damaged on December 25, 2016. The procurement, issued as Request for Documented Quotation (DQ) PMAA 2017*1450, specifically targets the Brush Service Center location serving Northeast Colorado customers. The modular office building must be a 36-foot by 60-foot structure accommodating four staff offices, administrative areas, a secure customer service entrance with lobby and counter, a conference room, two restrooms, storage space, and a snack bar with sink. The facility specifications require central electric HVAC with programmable thermostat, insulated floors, ceilings and exterior walls, overhead fluorescent lighting, 110-volt electrical outlets, plumbing, sliding windows with coverings, finished interior walls and ceilings, and vinyl tile flooring, with additional amenities including a clear glass storefront door, customer service counter at 42-inch height, coffee bar with metal sink, and handicap-accessible restroom facilities. Contractors must provide pricing on a per-square-foot basis for commercial-grade carpeting and on a lump-sum basis for the landing and handicap-accessible ramp with railings. Evaluation criteria emphasize the number and size of offices, presence of secure and visible entrance, secure lobby area, building age (newer preferred), construction quality (2x6 preferred over 2x4), heating and air conditioning capabilities (nonnegotiable), conference room size, floor materials (carpet preferred), number of restrooms (two preferred), wet bar with sink and counter, rear staff entrance, and overall price and value. The inquiry deadline was May 25, 2017, with bids due June 5, 2017 at 2:00 p.m., submitted by mail, hand delivery, or email. The contract term ranges from three to ten years depending on operational needs.

The procurement documents do not specify set-aside designations or restrictions limiting participation to particular business categories or disadvantaged enterprises. No incumbent contractors or existing vendors are identified in the solicitation materials. Pricing shall be structured as a charge for delivery, setup, modifications, takedown, and haul away costs plus a monthly rental fee, with prices established at award remaining firm for two years and annual rate adjustments permitted thereafter on July 1 based on the lesser of the prior twelve months of Consumer Price Index rates for the West Urban Region or five percent, with a maximum of one increase per twelve-month period. Contractors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and must name the State as an additional insured. The solicitation document does not disclose specific award values or budget ranges for the modular office lease and operations. Colorado law and state special provisions govern all contract terms and conditions, with the State Controller retaining authority to approve the final contract before it becomes effective.