PMAA, EDPV, Angler Education Rod and Reel Bid FY 16

The State of Colorado Department of Natural Resources, Division of Parks and Wildlife issued Request for Documented Quotations (DQ1 2016_0559) soliciting competitive bids for 10,000 spincast rod and reel combinations to support the Colorado Parks and Wildlife Angler Education Program and the Parks and Military Affairs Act (PMAA) and Education Division Programs and Volunteers (EDPV). The procurement requires bidders to supply 1-piece solid 4'6" fishing rods featuring double-foot metal guides with drag control mechanisms on closed-faced reels, branded with the Great Outdoors Colorado (GOCO) logo and Colorado Parks and Wildlife Angler Education Program insignia. Bidders must submit three to five physical samples for approval by the Angler Education Program Coordinator at the time of bid submission. All 10,000 rod and reel combinations must be delivered by March 30, 2016, with the contract term extending through June 30, 2016, and options for renewal for four additional one-year periods through June 30, 2020, at the sole discretion of the state. The written inquiry deadline was October 29, 2015, with answers posted by October 30, 2015, and bids were due November 2, 2015, at 11:00 AM Mountain Standard Time, with an expected award date of November 6, 2015. Selection will be determined based on price point and overall quality of the rods and reels as assessed by the Angler Outreach Coordinator. Vendor pricing must be firm from the award date through June 30, 2016, with any subsequent price increases limited to the Consumer Price Index for All Urban Consumers (CPI-U) for the Denver-Boulder-Greeley metropolitan area, not to exceed 5% per year, and all pricing must include freight and shipping costs.

The solicitation documents do not identify any specific set-aside designations, restrictions on organization types, or disadvantaged enterprise preferences. No incumbent vendors or current contractors are identified in the available documentation. Vendors must be registered on Colorado's Vendor Self-Service (VSS) system by the bid closing date to be considered responsive, and all bid responses must include a completed Specification Table, Bid Pricing Sheet with warranty information, and Vendor Information Sheet. The procurement operates under the State of Colorado's standard Purchase Order Terms and Conditions effective January 1, 2009, which establish FOB destination delivery terms, a 45-day payment cycle following receipt of acceptable products and correct invoices, and vendor requirements for workers' compensation insurance, unemployment insurance, and compliance with all applicable federal and state employment and discrimination laws. The specific budget or award value for this procurement is not disclosed in the available solicitation documents; however, the substantial quantity of 10,000 units suggests a significant contract value. Vendors should note that the State of Colorado and its political subdivisions are exempt from federal excise taxes and state and local sales taxes, and Denver, Colorado is established as the venue for any legal or administrative actions arising from the purchase order.