DQ1 2016_0559 Rods & Reels.pdf

State of Colorado Documented Quote

Page 1 of 13 DQ1 2016*0559

DQ1 2016*0559

BIDS DUE: November 2, 2015 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for Spincast Rod and Reel Combinations. It is the intent of Colorado Parks and Wildlife to issue one award to one vendor on this solicitation.

The items proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

***Three (3) to five (5) samples of the rod and reel combo must be provided to CPW at the time of bid submission. The samples will be approved at the discretion of the Angler Education Program Coordinator. Please see sample submission information below.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

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SPECIFICATIONS

**See illustrations below***

Spincast Rod/Reel Combinations Specifications

Quantity 10,000 Each

Rods 1 piece solid 4’6” fishing rod. Longer rods may be considered but not shorter

Logos to be placed on fishing rods near handle – “Great Outdoors Colorado” and CPW logo. In addition, the wording “COLORADO PARKS & WILDLIFE” “ANGLER EDUCATION PROGRAM supported by GOCO”

Rods will have double foot metal guides with inserts

Reels Reels need to be closed faced

Reels can have a double or single handle

Reels need a drag control mechanism

Reels will need to match bid poles in color and have the “Great Outdoors Colorado” and “Colorado Parks & Wildlife” logo on the reel. In addition, the wording “ANGLER EDUCATION PROGRAM” and “COLORADO PARKS & WILDLIFE” needs to be on the reel

Samples Three (3) to five (5) of the rod and reel combo must be provided to CPW at the time of bid submission (see details below)

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On The Rods:

The font on ‘Angler Education Program’ is slightly larger than ‘Colorado Parks & Wildlife’ (see images 1-3 below)

**The font for Colorado Parks & Wildlife needs to be in capitals that are all the same size (Not like the image below)**

Image 1:

COLORADO PARKS & WILDLIFE

ANGLER EDUCATION PROGRAM

SUPPORTED BY GOCO

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Image 2:

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Image 3:

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On The Reels:

The Great Outdoors Colorado logo and the Colorado Parks & Wildlife logo on the top of the reel (see below).

Image 4:

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The side of the reel should say:

ANGLER EDUCATION PROGRAM

COLORADO PARKS & WILDLIFE

There is a line that separates these two. See the image(s) below.

**The font for Colorado Parks & Wildlife needs to be in capitals that are all the same size (Not like the image below).

Image 5:

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SAMPLE SUBMISSION

Three (3) to five (5) samples of the rod and reel combinations must be provided to CPW at the time of bid submission. The samples will be approved at the discretion of the Angler Education Program

Coordinator. Samples must be delivered to:

Colorado Parks & Wildlife

Attn: Raven Lopez

1313 Sherman Street

Room #618

Denver, CO 80203

DELIVERY

All rods/reel combinations must be delivered to the address listed below:

Colorado Parks and Wildlife 6060 Broadway

Denver, CO 80216

Delivery must be made no later than March 30, 2016.

TERM

This solicitation covers ONLY CPW’s need for Fishing Rods and Reels for the period ending June 30, 2016. However, CPW may elect to renew this agreement with the vendor awarded this bid for four additional one-year period. The option to renew will be at the sole discretion of Colorado Parks of Wildlife. The renewal option year expires in Fiscal Year 2020 or on June 30, 2020. The quantity specified herein is an estimated usage thru June 30, 2016 the Division, therefore, reserves the right to increase or decrease the quantity as necessary during this period. However, the State does not guarantee that the quantities listed will be actual amounts purchased. Vendor(s) shall keep prices firm from the date of the award thru June 30, 2016. Prices for each item on the award may increase after that date but such increase may not exceed the Consumer Price Index for All Urban Consumers (CPI-U) for the Denver- Boulder-Greeley, Colo., Metropolitan areas. Each year, rate adjustments may be made based on the All Items of the All Urban Consumers (Current Series) Consumer Price Index (CPI) for the West Urban Region as stated on the United States Department of Labor, Bureau of Labor Statistics CPI website (http://www.bls.gov/cpi/) when calculating rate adjustments.

Rate adjustments may be made based on an average of the most recently published 12-month percent change available at the time the State notifies the Vendor of their intent to renew, or a 5% adjustment, whichever is less. Only one such increase will be allowed per year during the one 12-month period. Any price increase will be reviewed by the Department of Natural Resources, before renewing the agreement.

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BID SELECTION

A vendor will be chosen based on price point and the overall quality of the rods and reels as determined by the Angler Outreach Coordinator for Colorado Parks and Wildlife. The vendor that is chosen will meet the requirements listed in the bid description.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted October 28, 2015

Written Inquiry Deadline October 29, 2015 at 4:00 pm MST

Answers to Written Solicitation Questions to be posted on VSS

October 30, 2015 by 5:00 pm MST

Bid Closes November 2, 2015 at 11:00 am MST

Bid Award Expected by November 6, 2015

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered in order to be considered responsive by the end of this solicitation period (November 2, 2015)

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

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NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:

1) The Specification Table (Page 11)

2) The Bid Pricing Sheet (including Warranty Information) (Page 12) and;

3) The Vendor Information Sheet (Page 13) by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services or;

Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: DQ1 2016*0559, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions mailto:DNR_CPW_Bids@state.co.us

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SUBMITTAL

SPECIFICATIONS:

Item

Item Description

Vendor Specifications – REQUIRED! Does your bid item meet or exceed the published specs?

Yes No If No, Identify your bid item specifications

Quantity 10,000 Each Rods 1 piece solid 4’6” fishing rod. Longer rods may be considered but not shorter

Logos to be placed on fishing rods near handle – “Great Outdoors Colorado” and CPW logo. In addition, the wording “COLORADO PARKS &

WILDLIFE” “ANGLER EDUCATION PROGRAM

supported by GOCO”

Rods will have double foot metal guides with inserts.

Reels Reels need to be closed faced

Reels can have a double or single handle

Reels need a drag control mechanism

Reels will need to match bid poles in color and have the “Great Outdoors Colorado” and “Colorado Parks & Wildlife” logo on the reel. In addition, the wording “ANGLER EDUCATION PROGRAM” and “COLORADO PARKS & WILDLIFE” needs to be on the reel

Samples Three (3) to five (5) samples of the rod and reel combo included?

VSS Registration? N/A

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PRICING

WARRANTY INFORMATION

Item Quantity Price (Each) Total Price

Rod/Reel Combinations 10,000 $ $

Warranty Information

Warranty Time Period

What does the warranty cover?

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VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.