PMAA, 5503, Side by Side Utility Vehicle

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, issued a Documented Quote (DQ) solicitation on behalf of Lincoln County seeking competitive quotations for the purchase of one side-by-side utility vehicle. The specified vehicle must be gasoline or diesel-powered with an 800CC or larger engine, featuring four-wheel drive capability, automatic transmission with high/low range gears, and a fully enclosed poly cab with glass windows. The vehicle must include a minimum 40"x12"x50" cargo box capacity, a 2,500-pound minimum winch with multi-mount capability, a 7-gallon fuel tank, steel wheels with all-terrain tires, and full skid plate protection for the engine and transmission, with minimum payload capacity of 1,400 pounds and towing capacity of 1,500 pounds. The vehicle may be new or used with no more than 100 hours of operation and must demonstrate a minimum driving speed of 40 MPH. Delivery was required to Dune Ridge State Wildlife Area in Sterling, Colorado by March 15, 2015, with all pricing to include freight and shipping costs under F.O.B. Destination terms. The bid submission deadline was January 29, 2015 at 11:00 AM MST, with an inquiry deadline of January 26, 2015 at 12:00 Noon. Vendors were required to submit a completed Vendor Information sheet, Bid Pricing Sheet, and signed W-9 form through the Colorado Vendor Self-Service (VSS) system, email, USPS, courier service, or personal delivery to the CPW Procurement Office in Denver. The awarded vendor must provide a warranty of 36 months of full comprehensive coverage from a service center located within 200 miles of Brush, Colorado, and all vendors were required to be registered on the Colorado VSS system at the time of bid closure to be considered responsive.

The solicitation documents do not identify any specific set-asides for disadvantaged enterprises, small businesses, or other restricted categories of vendors, nor do they reference any incumbent vendors or existing contractors. No prior infrastructure or technology integration requirements are mentioned in the procurement materials. Payment will be made on a reimbursement basis following delivery and acceptance of the product by the Colorado Parks and Wildlife project manager, with invoices due within 45 days of receipt according to standard Colorado Purchase Order terms and conditions. All vendors must comply with E-Verify Program requirements, carry appropriate insurance coverage, and adhere to all applicable federal and state laws, including the Occupational Safety and Health Act of 1970. The specific award value or total budget range for this procurement is not disclosed in the available solicitation documents. The contract will be governed by Colorado state law with venue in Denver, Colorado, and all materials and deliverables will become the exclusive property of the State of Colorado.