DQ1 805 UTV Bid Solicitation.docx

State of Colorado Documented Quote

DQ1 2015*805

BIDS DUE: 1/29/15@ 11:00 AM(MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose:

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for a Utility Vehicle.

Bidders are urged to read the bid thoroughly before submitting a bid.

Specifications:

800CC Engine size or larger

Power Steering

Driving Speed Minimum of 40 MPH

Automatic Transmission

High/Low range gears

Differential Lock

Off road all terrain tires

Glass Windows

Bench Seat

Cargo Box Minimum Size of 40”x12”x50”

Front/side/rear fender brush heavy duty guard protection

Front hood rack/basket

Tail light protectors

Full skid plate (engine/transmission/cv joint protection)

Minimum payload capacity of 1400lbs

Minimum towing capacity of 1500lbs

Front and Rear Standard 2” receiver Hitch

Fuel Tank – 7 gallon minimum

**This solicitation is for brand new or used equipment ** **The used equipment must NOT have more than 100 hours of use**

WARRANTY/SERVICE:

Service Center must be within 200 Miles of Brush, CO.

DELIVERY

Utility Vehicle must be delivered to the address below:

Dune Ridge State Wildlife Area

8117 CR370

Sterling, CO 80751

Delivery must be made by March 15, 2015.

Inquiries:

Prospective proposers may make written inquiries concerning the solicitation. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. An amendment will be posted on the ColoradoVSS that lists all questions asked and the response from CPW in regards to answering these questions.

The deadline for inquiries and questions will be January 26, 2015 at 12 Noon.

Amendments to Request for Documented Quotation In the event it should be necessary to revise any portion of this Request for Documented Quotation addenda will be posted on the ColoradoVSS; website (see below).

Bid Submittal The bid due date for this submittal of documented quotations is January 29, 2015 at 11:00AM. Bids will be accepted by mail, hand-carried or via email as a Word or .pdf file attachment, and must be sent to the Colorado Parks and Wildlife Purchasing Agent:

Phone: (303) 866-3203 X4695 Email: dnr_cpw_bids@state.co.us

A responsive bid must include the submittal items outlined below under SUBMITTAL, below.

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

Vendors must be registered on Vendor Self-Service (VSS) at the time the bid closes in order to be considered responsive VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Colorado Contract or Purchase Order:

A Purchase Order Contract will be issued to the awarded bidder. The Purchase Order Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response:

All vendors wishing to submit a bid response for this DQ must submit their proposal, including the Vendor Information sheet and Bid Pricing Sheet and completed/signed W9 form by one of the following methods:

· On line submission via VSS

· Via email to DNR_CPW_Bids@state.co.us;

· Delivery via USPS or other courier services

· Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*805, 1313 Sherman Street, Denver, CO 80203.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

Attachments:

· Colorado Purchase Order Terms and Conditions

· W-9 Form

Questions about the Documented Quote All questions about the specific item being solicited for must be emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

· If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified in the head of Page 1.

Measurement and Payment Payment for the commodity being solicited will occur on a reimbursement basis, following the delivery and acceptance of the product(s) by the Colorado Parks and Wildlife project manager.

SUBMITTAL

PRICING

Warranty time period

What does the warranty cover?

***This solicitation is for brand new or used equipment ** **The used equipment must NOT have more than 100 hours of use**

Vendor Information

Delivery Date

F.E.I.N.

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes |_| No |_|

Do you accept Colorado PO Terms and conditions? Yes |_| NO |_|

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.

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