Pmaa, 4261, oxygen for liquid oxygen system

The State of Colorado Department of Natural Resources, Division of Parks and Wildlife, issued a Documented Quote (DQ1) solicitation for the supply and delivery of industrial-grade liquid oxygen to the Mt. Shavano Fish Hatchery located in Salida, Colorado. The procurement seeks competitive quotations from qualified vendors capable of delivering approximately 6,000 gallons of liquid oxygen every 45-46 weeks, with expected consumption varying seasonally. Vendors must submit pricing on a per-gallon basis with all costs including delivery, trade-in value, and applicable discounts incorporated into the final bid price; the State will not pay for shipping or freight. The selected vendor must be capable of both physical inspection and telemetry-based monitoring of the existing 6,000-gallon storage tank using wireless telemetry systems that operate on the Verizon network, with standard delivery expectations of 24 to 48 hours after order receipt and vendor responsibility for reordering when tank levels reach 66 inches. Bidders were required to submit completed bid responses including specification verification, vendor information sheets, completed W-9 forms, proof of required insurance coverage, and warranty information. The initial contract term is 12 months with prices remaining firm through December 31, 2017, with the State holding the option to renew for up to four additional 12-month periods not to exceed five years or December 31, 2021. Critical deadlines included a written inquiry deadline of January 4, 2017 at 3:00 p.m. MST, with bid submission due January 9, 2017 at 3:00 p.m. MST and anticipated award by end of business on January 9, 2017, with deliveries to begin on or after January 15, 2017.

No specific set-aside designations or restrictions on bidder organization types were identified in the solicitation documents. Vendors were required to maintain comprehensive insurance coverage throughout the contract term, including workers' compensation insurance, commercial general liability with minimum limits of $1,000,000 per occurrence and aggregate, and automobile liability insurance with $1,000,000 combined single limit, with the State of Colorado named as an additional insured and certificate holder. All bids must comply with the State of Colorado's Purchase Order Terms and Conditions without modification; the State reserves the right to reject any bid incorporating vendor terms and conditions that conflict with its standard purchasing requirements. The solicitation indicated that no current supplier information or prior pricing data was available for reference, as the procurement was re-bid due to a pricing error by a previous winning bidder. Vendors were required to be registered on Colorado's Vendor Self-Service (VSS) platform and must submit bids via email, USPS, courier, or personal delivery to the Colorado Parks and Wildlife Procurement Office in Denver. No specific budget range or award value was disclosed in the available documentation, with the contract value dependent on actual consumption volumes and the per-gallon pricing submitted by qualified vendors, with rate adjustment provisions in subsequent contract years capped at the lesser of the 12-month Consumer Price Index average for the West Urban Region or five percent.