DQ1 2017 0742 Bid Solicitation Document.pdf

State of Colorado Documented Quote

DQ1 2017*0742

BIDS DUE: January 6, 2017 at 11:00am MST (This bid is a re‐solicitation for DQ1 2017*0252)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P‐303‐866‐3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for Delivery of Industrial Grade Liquid Oxygen

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

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Specifications

Model Description Industrial Grade Liquid Oxygen

Specifications Industrial Grade Liquid Oxygen

Usage Expected Consumption is 6000+ gallons of LOX every 4‐6 weeks (Actual Consumption may vary seasonally)

Inspection of Tank Inspect and Monitor tank both physically and through a telemetry system

Delivery Deliveries will be made as needed

Estimation of every 4‐5 weeks

Delivery Industrial Grade Liquid Oxygen will be delivered to:

Colorado Parks and Wildlife Mt. Shavano Fish Hatchery

7725 Co Rd Salida, CO 81201

Deliveries must begin on or after January 15, 2017

Insurance Required A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non‐owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

5) The State of Colorado shall be named as additional insured on the Commercial General Liability (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the

Page 3 of 7 DQ1 2017*0742 contract will be primary over any insurance or self‐insurance program carried by the State of Colorado.

6) The Insurance shall include provisions preventing cancellation or non‐renewal without at least 45 days prior notice to the State by certified mail.

7) The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

8) All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State.

Term Prices must remain firm for the first 12 months or December 31, 2017. At the State’s option, the State may choose to renew this award for an additional 4, 12 month periods, not to exceed a total of 5 years (60 months) or December 31, 2021. If the state chooses to renew this bid for the additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12‐ month term of its intent to renew the agreement for an additional year.

If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with supporting documentation for the rate increase at least 30 days prior to the start of the next 12‐month term, July 1, 2017. The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12‐month period of this Contract.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources Division of Parks and Wildlife

Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

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Solicitation Schedule

Bid Posted December 27, 2016

Written Inquiry Deadline Due on January 4, 2017 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

Posted on VSS no later than 3pm MST on

January 5, 2017

Bid Closes January 6, 2017 at 15:00 pm MST

Bid Award Expected by end of business day, January 9, 2017.

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements

It is preferred that all vendors be registered on Vendor Self‐Service (VSS)

VSS and its registration information can be found at: https://codpa‐ vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response

All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing, Specification Verification and Delivery (Page 6)

2) The Vendor Information Sheet, (Page 7) ‐ by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2017*0742, 1313 Sherman Street Room 618, Denver, CO 80203.

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Failure by the vendor to submit items #1 and #2 above shall be deemed a non‐responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W‐9

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SUBMITTAL

Pricing

Specification Verification / Delivery

Description Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Yes No If No, Identify your bid item specifications

Specifications Industrial Grade Liquid Oxygen

Usage Expected Consumption is 6000+ gallons of LOX every 4‐6 weeks (Actual Consumption may vary seasonally)

Inspection of Tank Able to inspect and monitor the tank both physically and through a telemetry system?

Delivery Able to deliver, if needed, earlier than 4‐6 weeks

Able to deliver approximately every 4‐5 weeks?

Item Quantity Unit Price per Gallon

Industrial Grade Liquid Oxygen (Bulk) (per above specifications)

6,000 + Gallons $

Warranty time period

What does the warranty cover?

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Vendor Information

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non‐ responsive.

Have you included your vendor W‐9? Yes No If no __________________________________

Have you included a copy of your Insurance Policy, with the State of Colorado listed as additional insured and listed as the Certificate Holder? Yes No If no ___________________________

All costs, including delivery, trade‐in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.