PLU-12-0220 water filters

The Illinois Secretary of State (ILSOS) is issuing a Request for Quote (RFQ 26PS014037) for the purchase of HC-PP-170-0.20 filter element water filters under state contract opportunity PLU-12-0220. The procurement seeks bids from responsible vendors to supply 48 units of the specified filter elements, with delivery required within two weeks of order placement to 3701 Winchester Road, Springfield, Illinois 62707 on an FOB Destination basis. The contract will commence upon execution and extend through June 30, 2026, with a maximum total term not to exceed ten years including any renewal options at the state's discretion, with renewal periods of zero years in any combination of full or partial year renewals. Award will be made to the lowest responsive and responsible bidder based on total cost, with pricing to include all shipping expenses. The bid due date is January 29, 2026, and all questions must be submitted in writing to Katie Speck (kspeck@ilsos.gov) with responses posted as addenda on the Illinois Bulletin. Bidders must submit complete solicitation packages with all required forms and certifications and maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law.

All vendors must comply with extensive Illinois certifications and statutory requirements, including drug-free workplace requirements, prevailing wage obligations where applicable, and various prohibitions related to bidder eligibility, conflicts of interest, and business practices. No specific set-aside designations for disadvantaged enterprises are identified in the solicitation materials provided. No incumbent vendors or current contractors are referenced in the available documentation. The contract value is designated as firm rather than estimated, though a specific dollar amount is not disclosed in the procurement materials. Invoicing should be directed to the Secretary of State, 501 South 2nd Street, Room 039, Springfield, Illinois 62756, and must be submitted by July 31 following the fiscal year in which supplies were provided. The ILSOS reserves the right to terminate the contract for cause, convenience, or lack of appropriation with thirty days' notice.