Plotters for replacements

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking quotations for a plotter printer on behalf of the Maine Department of Transportation (MDOT), specifically for Region 4 located in Bangor. The procurement targets one Canon PlotWAVE T35 printer or an equivalent wide format printing system to replace an existing OCE TDS400 printer. Required specifications include two media rolls, black and white printing capabilities, instant warm-up fusing technology, Windows OS compatibility, and network functionality. Optional configurations involve a scanner with Image Logic Technology and a 400-sheet stacker. The procurement will be evaluated on a Best Value basis, with bidders required to provide comprehensive pricing and documentation proving product equivalency if not using the specified Canon model. Key dates include a question submission deadline of April 16, 2025, and a quotation submission deadline of 4:00 p.m. local time on April 22, 2025, through the state's e-Procurement system, Advantage Vendor Self Service (VSS).

While no specific set-aside designations are mentioned, the state reserves the right to negotiate additional unit purchases at the bid price for six months after the award. The procurement does not guarantee a contract award and will depend on bid results and departmental budget constraints. Payments will be processed on net 30 terms, with a prohibition on credit or debit card transaction surcharges. The final purchase order execution is contingent upon cybersecurity vetting of the proposed product. The state will require successful bidders to provide shipping to the destination (FOB), and the procurement allows for alternative printer models provided they can demonstrate equivalent or superior performance to the specified Canon PlotWAVE T35. While no specific budget range is explicitly stated, the detailed price sheet suggests an expectation of competitive pricing for the wide format printing system, including base printer and optional accessories.