Plotter Repair & Maintenance Contract for HP DesignJet Z6 44-in Postscript Printer

Pinellas County Emergency Management is soliciting quotes through an Invitation to Quote issued by Pinellas County for repair and maintenance of an HP DesignJet Z6 44-inch PostScript printer, with proposals due November 19, 2026 at 3:00 p.m. through the OpenGov portal. Pinellas County Certified Small Business Enterprises receive preference on informal quotes from $25,000 to $150,000. SBEs submitting within the first five business days of the solicitation receive priority consideration, and SBEs submitting later receive a five percent price preference.

The scope covers labor, parts, and two preventative maintenance visits annually for the printer at 10750 Ulmerton Road, Building 1, Suite 267, Largo, Florida, plus paper rolls and toner cartridges. Response times are five business days for routine maintenance requests and one business day for emergency repairs. Vendors must provide references for at least four similar projects, carry Workers' Compensation, Commercial General Liability, Business Automobile, Excess/Umbrella, and Professional Liability insurance, and comply with Florida state and local licensing. An award may not be issued without proof of registration with the Florida Division of Corporations.

The initial term is thirty-six months from award, with two optional twelve-month extensions approved by the County Administrator or Division Director of Purchasing, provided prices, terms, and conditions remain unchanged. Pricing is submitted for three line items: annual cost of one preventative maintenance visit per year for three years, paper rolls, and toner cartridges. Unit prices are held firm. After the first twelve months, vendors may request annual price adjustments limited to changes in the U.S. Bureau of Labor Statistics Consumer Price Index or Producer Price Index, submitted 90 to 120 days before each contract anniversary. A pre-commencement meeting follows award to review contract details and work areas.

Site visits may be scheduled in advance by contacting Elizabeth Farley at (727) 464-5550, though the scope of work will not be discussed during those visits.