Plexiglass installation

The South Carolina Department of Motor Vehicles (SCDMV) issued an Invitation for Bid (IFB) for the design, construction, and installation of 91 custom counter barriers (sneeze guards) across 46 of its 66 branch office locations throughout the state. The project involves creating plexiglass barriers with aluminum frames, each measuring 36 inches in height and customized to individual counter widths ranging from 23 to 33 inches. Each barrier must include a 3.5-inch pass-through gap at the bottom and a centered circular aluminum no-draft speak-through device at least 5-5/16 inches in diameter. The solicitation requires contractors to demonstrate successful past performance in installing components into existing infrastructure, obtain necessary licenses and permits, and maintain liability insurance with minimum limits of $1,000,000 per occurrence. Key procurement dates included a non-mandatory pre-bid conference on November 29, 2022, at 11:00 AM via Microsoft Teams, with site visits available by appointment between November 7-23, 2022. Questions were due by November 29, 2022, at 5:00 PM, and offers were to be submitted online by December 19, 2022, at 11:00 AM, with award notification scheduled for December 28, 2022.

The solicitation allowed bidders to claim various South Carolina vendor preferences, including resident vendor, resident contractor, and resident subcontractor designations (2% or 4%), which must be applied by line item in accordance with South Carolina Code Section 11-35-1524. Bidders were required to register for a South Carolina Vendor Number and provide unit pricing for both materials and labor for all 91 barriers on a per-unit basis. The contract specified that installation must occur during office closure periods, potentially requiring work on Saturdays or weekday evenings, with a detailed installation schedule to be provided within 15 days of award. Contractors must measure counters at each location to ensure a customized fit, subject to approval by SCDMV Facilities Management. The SCDMV would inspect completed work within 24 hours, with contractors required to correct any deficiencies within 48 hours. Although no specific budget was disclosed, the solicitation noted that invoices would be paid under net 30 days terms and must be submitted electronically with detailed documentation. Ultimately, the solicitation resulted in a "No Award" notice, as no offers met the stated requirements, and the procurement will be re-solicited with revised specifications at a future date.