Playground Replacement Parts and Repair Services

The County of Orange, through OC Community Resources, is seeking competitive bids for Playground Replacement Parts and Repair Services (IFB # 012-2805806-ST-2), targeting comprehensive maintenance and repair services for 17 regional parks and 3 Santa Ana River Trail locations. The procurement involves supplying replacement parts, conducting repairs, and maintaining playground equipment, components, surfaces, and signage across 42 playground areas. Qualified vendors must demonstrate a minimum of three years' experience in playground repairs and maintenance for state, county, city agencies, and schools, with references covering work performed within the past decade. Bidders are required to submit fully burdened labor rates and unit prices for various services, including playground structure labor, ground surface replacement, patching, and sealant application. The electronic bid submission is exclusively through the County's online bidding system, with a strict deadline of August 21, 2025, at 2:00 pm. The contract will have a base term of three years with an optional two-year extension, and pricing will include unit prices for materials, equipment rental, and labor, with a markup rate not exceeding 10% for materials and equipment.

The County offers preferences for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), providing a 5% deduction in bid prices for certified businesses. The contract includes a Labor and Material Payment Bond and a Performance Bond to ensure contractor compliance and financial protection for the County. The total annual labor costs are capped at $200,000, with Board of Supervisors approval required if annual value exceeds this amount or total contract value surpasses $1,000,000. The estimated contract quantities include 7,200 hours of playground labor in the base three-year term, 27,000 square feet of rubber unitary ground surface replacement, and 16,500 square feet of surface sealant application. Payment will be made on a time and materials basis, with no guaranteed minimum purchase quantities. Contractors must comply with Consumer Product Safety Commission (CPSC) and American Society for Testing and Materials (ASTM) guidelines for playground equipment and safety standards. The County will pay for materials and services as they are performed, providing flexibility in service delivery and cost management.