Playground_Replacement_Parts_and_Repair_Services_(Addendum_#2_Revision).pdf

County of Orange, OC Community Resources

Invitation for Bid for Playground Replacement Parts and Repair Services

IFB # 012-2805806-ST-2

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Community Resources

PROCUREMENT SERVICES

601 North Ross Street 6th Floor

Santa Ana, CA

92701

Date: Wednesday, July 30, 2025

INVITATION FOR BIDS

FOR: PLAYGROUND REPLACEMENT PARTS AND REPAIR SERVICES

BID MUST BE RECEIVED BEFORE:

August 27, 2025 / 2:00 pm

IFB # 012-2805806-ST-2

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. Summary & Background

2. General Information

3. General Instructions

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

C - Model Contract 012-285806-ST-2 Playground Replacement Parts and Repair Services redlines dated 8-7-2025

SECTION 1. Summary & Background

The County of Orange, OC Community Resources, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Playground Replacement

Parts and Repair Services. The awarded Contract, (hereinafter referred to as Contract) will be between the

County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the County’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

NO VALUE

SECTION 2. General Information

2.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency

(DPA) via the County’s online biding system.

2.2 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). County will provide all official communication concerning this IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County of Orange IFB

OC Community Resources - Playground Replacement Parts and Repair Services, 012-2805806-ST-2

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov.

2.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Wednesday, August 13, 2025 before

2:00 pm.

2.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

2.5 IMPORTANT DATES

These dates only apply to IFB # 012-2805806-ST-2

IFB Post Date: July 30, 2025

Question Submission Deadline: August 13, 2025, 2:00pm

Electronic Bids & Bid Security Deadline: August 27, 2025, 2:00pm

2.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District

Donald P. Wagner, Chairman, Third District Doug Chaffee, Vice Chairman, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator

Don Barnes, Sheriff-Coroner Shari L. Freidenrich, Treasurer-Tax Collector

Andrew Hamilton, Auditor-Controller

SECTION 3. General Instructions

3.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

3.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

3.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

3.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

3.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

mailto:procurement-support@opengov.com

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

3.6 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

3.7 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

3.8 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

3.9 PROTESTS

In the event a Bidder believes that County’s solicitation is unfairly restrictive or ambiguous or contains conflicting provisions or the Bidder believes that any resulting Contract would be commercially impractical to perform, the Bidder must file a written protest with the County DPA at shannon.thoene@occr.ocgov.com.

A. Procedure All protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

1. The name, address and telephone number of the protester.

2. The signature of the protester or the protester’s representative.

3. The solicitation or contract number.

4. A detailed statement of the legal and/or factual grounds for the protest; and

5. The form of relief requested.

B. Protest of Bid Specifications:

1. All protests related to bid specifications must be submitted to the County DPA no later than five (5) business days prior to the close of the bid. Protests received after the five (5) business day deadline will not be considered by the County.

2. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid prior to the close of the solicitation in accordance with the bid submittal procedures provided in the bid.

C. Protest of Award of Contract:

In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of the proposed contract award is provided by the County

DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

1. Protest Process

a. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the County DPA, the County Procurement Officer or the Procurement

Appeals Board renders a decision on the protest.

b. Upon receipt of a timely protest, the County DPA will within ten (10) business days of the receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

c. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

d. If the protester disagrees with the decision of the County DPA, the protestor may submit a written notice to the Office of the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

B. Appeal Process

A. If the protester wishes to appeal the decision of the County DPA, the protester must submit, within three (3) business days from receipt of the County DPA’s decision, a written appeal to:

Email: CPOAppeals@ocgov.com

Or

County of Orange/County Procurement Office

400 West Civic Center Drive, 5th Floor

Santa Ana, CA 92701 mailto:CPOAppeals@ocgov.com

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the protest shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

3.10 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of

Orange terms and conditions. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County

DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

3.11 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which County deems correctable or otherwise not warranting rejection of the bid.

B. County reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

3.12 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

3.13 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

3.14 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

3.15 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

3.16 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

3.17 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award of Human Services. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 4. Scope of Work

4.1 PURPOSE

The County requires the Contractor on an as needed basis to provide parts and/or repair and replacement services to meet OC Parks objectives which include maintaining its playgrounds to Consumer Product

Safety Commission (CPSC) standard of care. This contract is for Playground Replacement Parts and

Repair Services and shall be provided on an as-needed basis as required by the County.

4.2 GENERAL WORK REQUIREMENTS

A. All playground equipment and all materials must comply with the most current Consumer

Product Safety Commission (CPSC) guidelines found here: https://www.cpsc.gov/s3fs-public/325.pdf and The American Society for Testing and Materials (ASTM) standard:

https://www.astm.org/f1487-21.html.

B. Contractor shall perform in accordance with playground manufacturer specifications.

C. The Contractor shall provide playground maintenance services for all site locations described in this contract including but not limited to all playground equipment and structures, components, swings, unitary and loose-fill surfaces, moving parts, and signage within the play use zone.

D. Contractor’s equipment, tools, and materials shall not be stocked or stored on County property unless authorized by the OC Park Representative. The County will not be held responsible for

Contractor’s equipment. Contractor shall assume liability and responsibility of stored equipment.

E. Contractor shall furnish all labor, equipment, tools, and materials necessary to provide repair services on all County-owned facilities.

F. All work shall be completed with the least disturbance possible to park patrons, County staff, and regularly scheduled operations and events. Care shall be taken not to damage vehicles or other property during the execution of this Contract.

G. Contractor shall use, but not be limited to, genuine “like for like” replacement playground equipment and components, materials, hardware, paint, decks, special equipment, swings, moving parts, and surfacing, and shall adhere to the playground manufacture specifications.

H. Any alternate parts, materials, and hardware options shall be authorized at the discretion of the

County Project Manager or designee.

I. In no way do task-specific minimum staffing requirements relieve the Contractor of fully achieving the performance standards set forth in this contract. This is a performance-based contract.

J. All playground structure materials must meet age related design criteria suitable for two (2) – twelve (12) year-olds and be International Play Equipment Manufacture Association (IPEMA) certified. The County shall not accept any playground structure materials which is not IPEMA certified. Contractor shall be responsible for the freight costs associated with returning the non-

IPEMA materials and for the freight the costs for the replacement materials.

https://www.cpsc.gov/s3fs-public/325.pdf https://www.cpsc.gov/s3fs-public/325.pdf https://www.astm.org/f1487-21.html

K. A final inspection and audit will be performed by the Certified Playground Safety Inspector

(CPSI) to meet and comply with American Society for Testing and Materials (ASTM) and CPSC standard of care.

L. All unauthorized work will be at no expense to the County and solely be the Contractor’s responsibility. All work conducted under this contract shall be compensated on a time and materials basis. In addition, the Contractor is responsible for all liabilities related to performance deficiencies. In addition. the Contractor is responsible for all liabilities resulting in utilizing unauthorized materials.

4.3 USE ZONE SURFACING REPAIR AND MAINTENANCE REQUIREMENTS

A. OC Parks' playground areas mostly consist of unitary rubber surface.

B. Contractor shall maintain playground surface standards and comply with ASTM specifications

F1951, F1292, F3313, F1487, F2075, F2223, and F2479.

C. Contractor shall make the necessary rubberized surface repairs and apply sealant to the existing rubberized play surfacing.

D. Upon completion of the any surface maintenance and repairs, a HIC (Head Impact Criteria) test will be performed by the County’s CPSI and shall meet specified fall height criteria.

E. A final inspection and audit will be performed by the CPSI to meet and comply with ASTM and

CPSC standard of care.

4.4 PLAYGROUND MANUFACTURERS

The County’s playgrounds are from the following manufacturers:

A. Landscape Structures

B. Miracle Recreation

C. Kompan Inc.

D. Burke

E. Timberform/Pipeline (Columbia Cascade)

F. Gametime

G. Little Tykes Commercial

H. Goric Playgrounds

I. UPC Parks

J. PlayCore

4.5 SITE LOCATIONS

The County maintains its playgrounds at the following site locations:

A. Carbon Canyon Regional Park: 4442 Carbon Canyon Road, Brea, CA 92823, (714) 973-3160. 5

Playground Areas

B. Ralph B Clark Regional Park: 8800 Rosecrans Ave., Buena Park, CA 90621, (714) 973-3170. 3

Playground Areas

C. Ted Craig Regional Park: 3300 State College Blvd., Fullerton, CA 92835, (714) 8973-3180. 3

Playground Areas

D. Tri City Regional Park: 3201 Kraemer Blvd., Placentia, CA 92870, (714) 973-3180. 1

Playground Areas

E. Yorba Regional Park: 7600 E. La Palma Ave., Anaheim, CA 92807, (714) 973-6838. 6

Playground Areas

F. Mile Square Regional Park: 16801 Euclid St., Fountain Valley, CA 92708, (714) 973-6600. 3

Playground Areas

G. William R. Mason Regional Park: 18712 University Drive., Irvine, CA 92612, (949) 923-2220. 3

Playground Areas

H. Laguna Niguel Regional Park: 28241 La Paz Road., Laguna Niguel, CA 92677, (949) 923-2240.

2 Playground Areas

I. Irvine Regional Park: 1 Irvine Park Road, Orange, CA 92869, (714) 973-6835. 6 Playground

Areas

J. Santiago Oaks Regional Park: 2145 N. Windes Drive, Orange, CA 92869, (714) 973-6620. 1

Playground Areas

K. O’Neill Regional Park: 30892 Trabuco Canyon Road, Trabuco Canyon, CA 92678, (949) 923-

2260. 1 Playground Areas

L. Ronald W. Caspers Wilderness Park: 33401 Ortega Hwy., P.O. Box 395, San Juan Capistrano, CA 92675, (949) 923-2210. 1 Playground Areas

M. Harriet Wieder Regional Park: 19251 Seapoint Ave., Huntington Beach, CA 92648, (949) 923-

2250. 2 Playground Areas

N. Bent Tree Park: 2021 Lower Lake Drive, Santa Ana, CA 92705, (714) 973-6680. 1 Playground

Areas

O. Holderman Park: 18272 East 17th St., Santa Ana, CA 92705, (714) 973-6680. 1 Playground

Areas

P. Santa Ana River Trail: 3 Playground Areas o Memory Lane Bee Park in Anaheim 1 Playground Areas o Rampart Ant Park in Anaheim 1 Playground Areas o Orange Olive Dragon Fly in Orange/Anaheim 1 Playground Areas

Q. Crawford Canyon Park: 11001 Newport Blvd., Santa Ana, CA 92705, (714) 973-6680. 2

Playground Areas

4.6 REFERENCE SPECIFICATIONS

Where applicable, playground equipment and all materials must comply with the specifications outlined in the documents listed below:

A. F1292 Standard Specification for Impact Attenuation of Surfacing Materials within the Use Zone of Playground Equipment.

B. F1487 Consumer Safety Performance Specification for Playground Equipment for Public Use

C. F1918 Standard Safety Performance Specification for Soft Contained Play Equipment.

D. F1951 Standard Specification for Determination of Accessibility of Surface Systems Under and

Around Playground Equipment.

E. F2075 Standard Specification for Engineered Wood Fiber for Use as a Playground Safety Surface

Under and Around Playground Equipment.

F. F2223 Standard Guide for ASTM Standards on Playground Surfacing.

G. F2373 Standard Consumer Safety Performance Specification for Public Use Play Equipment for

Children 6 Months through 23 Months.

H. F2479 Standard Guide for Specification, Purchase, Installation and Maintenance of Poured-In-

Place Playground Surfacing.

I. F3313 Standard Test Method for Determining Impact Attenuation of Playground Surfaces within the use Zone of Playground Equipment

4.7 CONTRACTOR REQUIREMENTS

A. Respond to service inquiries within 1 business day.

B. During the time of construction and maintenance services, Contractor shall be responsible for set-up and take-down of fence or barrier to prevent the public from entering the work zone.

1. 6-foot-high construction chain-link fencing shall be used for a rubber surface ground material remove-and-replacement project, for repairing large playground equipment, and for closing off an entire playground area.

2. Orange Plastic Safety Fence shall be used for repairs to isolated small playground equipment.

C. Working hours shall be from 7:00 a.m. until 4:00 p.m., Monday through Friday unless advance approval has been by the County Project Manager or designee.

D. Contractor is responsible for all site cleanup and disposal of all spoils, demolished equipment, and packaging materials on all sites. All work areas shall be returned to a condition equal to or better than was in existence at the beginning of the project. All construction debris, excavated soil, and shipping materials (cardboard, pallets, etc.) shall be removed and disposed in a manner that is satisfactory to the County.

E. Contractor shall provide staffing to perform, the required services during the prescribed hours as specified in the Contract documents. Any changes in the days and hours of operation heretofore prescribed shall be subject to approval by the County.

F. Contractor performing the services shall maintain the following State of California Contractors

State License Board licenses:

o For services on the Playground Structure, Contractor shall possess C-61/D34 - Prefabricated

Equipment and C-61/D3 - Awnings or General Contractor B - General Building Contractor licenses.

o For services on the Ground Surface, Contractor shall possess C-61/D12 - Synthetic Products or General Contractor B - General Building Contractor licenses.

4.8 PERFORMANCE REQUIREMENTS

The Contractor is required to begin work within two-weeks of receipt of delivery order from the OC Park

Representative subject to part availability.

4.9 OPERATING HOURS

Working hours shall be from 7:00 a.m. until 4:00 p.m., Monday through Friday excluding County

Holidays unless advance approval has been by the County Project Manager or designee.

4.10 ADDITIONAL WORK

A. Upon County request, Contractor shall submit supplemental proposals for Additional Work not called for under the Scope of Work of this Contract. Contractor must obtain County Project

Manager’s written approval prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

E. Upon completion of any additional work, whether by Contractor or an alternative source, County’s Project Manager or designee and Contractor will inspect the finished product at no additional cost to County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. has:

a. a business address located in the County of Orange that is not a post office box, or

b. a valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and,

2. DGS Small Business requirements must be valid at the time of bid submittal.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid submittal.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

An additional five percent (5%) shall be applied to the tallied cost score of each certified

OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or DVBE matches the final score of a non-OCLSB or non-DVBE, preference shall be given to the certified OCLSB. If two or more OCLSB or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interest.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

PLAYGROUND STRUCTURE MATERIALS AND EQUIPMENT RENTAL

The County will pay for all materials and equipment rental at the Manufacturer Suggested Retail Price

(MSRP) inclusive of a mark-up rate not-to-exceed 10%. The County is under no obligation whatsoever to make any orders or purchase a minimum quantity of goods. If a bidder cannot provide any materials and equipment, for playground structure repairs, then the bidder must select no bid for Line 1 and Line 2.

Line Item Description Unit of

Measure Estimated

Cost (To Be

Determined)

Markup

Rate (%)

Not-To-

Exceed 10%

No Bid

1 Materials and Authorized Equipment

Rental (Base Term from Year 1 through Year 3)

US Dollars

$0.00

2 Materials and Authorized Equipment

Rental (Option Term for Year 4 and

Year 5)

US Dollars

$0.00

PLAYGROUND STRUCTURE LABOR

Bidders must submit fully burdened labor rates, inclusive of overhead, general and administrative costs, and profit, valid for the duration of the Contract. Labor will be requested on an as-needed basis in the contract. The County is under no obligation whatsoever to order a minimum amount of service requests.

If a bidder cannot provide any labor for the playground structure repairs, then the bidder must select no bid for Line 3 and Line 4.

Line Item Description Estimated

Hours Unit of

Measure Hourly Rate Total No Bid

3 Playground Labor

(Base Term from Year

1 through Year 3)

7,200 Hours

4 Playground Labor

(Option Term for Year

4 and Year 5)

4,800 Hours

GROUND SURFACE REPAIR

Bidders shall submit their unit price per square foot for each type of repair to the rubber unitary ground surface. The County is under no obligation whatsoever to purchase a minimum quantity. The bidder must select no bid for any ground surface material the bidder cannot supply.

Line Item Description Estimated

Quantity Unit of

Measure Unit Price

Per Square

Foot

Total No Bid

5 Rubber Unitary Ground

Surface Replacement

(Base Term from Year

1 through Year 3)

27,000 Square Feet

6 Rubber Unitary Ground

Surface Replacement

(Option Term for Year

4 and Year 5)

18,000 Square Feet

7 Rubber Unitary Ground

Surface Patching

Repair (Base Term from Year 1 through

Year 3)

4,350 Square Feet

8 Rubber Unitary Ground

Surface Patching

Repair (Option Term for Year 4 and Year 5)

2,900 Square Feet

9 Rubber Unitary Ground

Surface Sealant

Application (Base

Term from Year 1 through Year 3)

16,500 Square Feet

10 Rubber Unitary Ground

Surface Sealant

Application (Option

Term for Year 4 and

Year 5)

11,000 Square Feet

GROUND SURFACE LABOR

Bidders must submit fully burdened labor rates, inclusive of overhead, general and administrative costs, and profit, valid for the duration of the Contract. Labor will be requested on an as-needed basis in the contract. The County is under no obligation whatsoever to order a minimum amount of service requests.

If a bidder cannot provide any labor for ground surface repairs, then the bidder must select no bid for Line

11 and Line 12.

Line Item Description Estimated

Hours Unit of

Measure Hourly Rate Total No Bid

11 Ground Labor (Base

Term from Year 1 through Year 3)

4,800 Hours

12 Ground Labor (Option

Term for Year 4 and

Year 5)

3,200 Hours

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.3 COMPANY PROFILE & REFERENCES

8.3.1 Company Legal Name*

*Response required

8.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.3.3 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.3.4 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

8.3.5 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.3.6 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

8.3.7 Length of Time At Current Location*

Please clearly state, in months and years, how long your firm has been in business at its current location.

*Response required

8.3.8 Regular Business Hours*

*Response required

8.3.9 Regular Holidays and Hours When Business Is Closed*

*Response required

8.3.10 Federal Taxpayer ID Number*

*Response required

8.3.11 DUNS Number*

Please provide your D-U-N-S Number

*Response required

8.3.12 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

8.3.13 Are you registered, active, and in good standing with the California Secretary of

State?* https://sam.gov/entity-registration

☐ Yes

☐ No

*Response required

8.3.14 Corporation?*

Is your firm incorporated?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.15 State of Incorporation?*

You have indicated that your firm is incorporated. Please provide the name of the State of

Incorporation.

*Response required

When equals "Yes"

8.3.16 Contract Signature Authority - Executive Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or

Chairperson of the Board.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "Yes"

8.3.17 Contract Signature Authority - Financial Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant

Secretary, Chief Financial Officer, or Treasurer.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "No"

8.3.18 Contract Signature Authority*

If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

• Contact Full Name:

• Contact Title:

• Contact Number:

• E-mail Address:

*Response required

8.3.19 Sole Proprietor Under Different Name?*

Is your firm a sole proprietor doing business under a different name?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.20 Sole Proprietor's Name*

You have indicated that your firm is a sole proprietorship doing business under a different name.

Please provide the sole proprietor's name and the name you are doing business under.

*Response required

8.3.21 Contact Person for Solicitation*

Please provide the following in relation to the point of contact for this solicitation:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.3.22 Project Manager*

Please provide the following regarding who will be your project manager for this project:

• Project Manager Full Name

• Project Manager Telephone Number

• Project Manager Email Address

*Response required

8.3.23 Contact Person for Accounting*

Please provide the following in relation to the point of contact for Accounting:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.3.24 Emergency Contact*

In the event of an emergency of declared disaster, the following is required:

• Contact Person Full Name (during non-business hours)

• Contact Person Telephone/Cellphone Number

• Contact Person Email Address

*Response required

8.3.25 References*

Do you have letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

Bidders must demonstrate a minimum of three (3) years' experience with state, county, city agencies and/or schools and providing them with playground repairs, installations, and maintenance services for all age group playgrounds which includes supplying equipment, components, and performing surfacing for playground areas.

Bidders shall submit at least three (3) references or letter of references with state, county, city agencies and/or schools where Contractor is currently providing or recently provided with playground repairs, installations, and maintenance services for all age group playgrounds which includes supplying equipment, components, and performing surfacing for playground areas. References must cover commodities or services performed Contractor within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the Contract. References shall not be provided for department conducting the solicitation or from the County of Orange.

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.26 References - Letters*

Please upload your letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Contact Email Address

• Telephone Number of Contact

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

Bidders must demonstrate a minimum of three (3) years' experience with state, county, city agencies and/or schools and providing them with playground repairs, installations, and maintenance services for all age group playgrounds which includes supplying equipment, components, and performing surfacing for playground areas.

Bidders shall submit at least three (3) references or letter of references with state, county, city agencies and/or schools where Contractor is currently providing or recently provided with playground repairs, installations, and maintenance services for all age group playgrounds which includes supplying equipment, components, and performing surfacing for playground areas. References must cover commodities or services performed Contractor within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the Contract. References shall not be provided for department conducting the solicitation or from the County of Orange.

*Response required

When equals "No"

8.3.27 References - Information*

Please provide the following information regarding at least three references (not including County of

Orange References):

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

Bidders must demonstrate a minimum of three (3) years' experience with state, county, city agencies and/or schools and providing them with playground repairs, installations, and maintenance services for all age group playgrounds which includes supplying equipment, components, and performing surfacing for playground areas.

Bidders shall submit at least three (3) references or letter of references with state, county, city agencies and/or schools where Contractor is currently providing or recently provided with playground repairs, installations, and maintenance services for all age group playgrounds which includes supplying equipment, components, and performing surfacing for playground areas. References must cover commodities or services performed Contractor within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the Contract. References shall not be provided for department conducting the solicitation or from the County of Orange.

The references will be contacted for verification, and these contacts must be current and able to respond promptly.

*Response required

8.3.28 License Requirements*

Please upload active State of California Contractors State License Board licenses:

• C-61/D34 - Prefabricated Equipment and C-61/D03 - Awnings or General Contractor B - General

Building Contractor licenses for Playground Structure Labor

• C-61/D12 - Synthetic Products or General Contractor B - General Building Contractor licenses for Ground Surface Labor

Bidders shall submit legible photocopies of C-61/D34 - Prefabricated Equipment and C-61/D03 -

Awnings or General Contractor B - General Building Contractor licenses if submitting a bid for

Playground Structure Labor.

Bidders shall submit legible photocopies of C-61/D12 - Synthetic Products or General Contractor B -

General Building Contractor licenses if submitting a bid for Ground Surface Labor.

*Response required

8.4 BIDDER CERTIFICATION

8.4.1 Conflict of Interest*

Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community Facilities

Districts, All Reassessment Districts, Housing and Community Development Commission, Housing

Successor Agency to the Orange County Development Agency, In-Home Supportive Services Public

Authority, Industrial Development Authority For Orange County, Local Redevelopment Authority

Marine Corp Air Station (MCAS) El Toro, Orange County Financing Authority, Orange County

Flood Control District, Orange County Housing Authority, Orange County Housing Authority

Acting As the Housing Successor Agency, Orange County Public Financing Authority, Orange

County Special Financing Authority, South Orange County Public Financing Authority, and the

Successor Agency to the Orange County Development Agency

☐ Yes

☐ No

*Response required

When equals "Yes"

8.4.2 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.* *Response required

8.4.3 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any…