Plate Press Parts

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is conducting an Agency Request for Quote (ARFQ 0608 DCR2500000095) for a one-time purchase of plate press parts required at the Mount Olive Correctional Complex in Calhoun County. The procurement seeks three specific line items: one Cincinnati Inc Servo Valve .25 Mech. or equal, one Cincinnati Inc Seal O-Ring .312x.437x or equal, and one Cincinnati Inc Flow Divider Replacement Parts (Lot) that replaces part number 423105 or equal. All items must be shipped to and invoiced at Mount Olive Correctional Center, One Mountainside Way, Mount Olive, WV 25185. The solicitation was posted on March 26, 2025, with a closing date of April 9, 2025, at 10:00 a.m., and bids will be opened at 10:30 a.m. on the same date. A questions and answers phase is scheduled for April 2, 2025. Vendors must complete pricing pages in their entirety using only the state-provided Exhibit A Pricing Page, with all delivery costs included on an F.O.B. destination basis, and any bids containing "no bid" entries will result in automatic disqualification. Standard order delivery must occur within ninety working days of receipt, while emergency orders are required within seven working days. Award will be made to the vendor providing the required items at the lowest overall total cost. For additional information, vendors should contact buyer Alyssa E Webb at 304-414-3427 or erin.a.webb@wv.gov.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent contractors associated with this procurement. However, the successful vendor must obtain a performance bond equal to 100 percent of contract value and maintain commercial general liability insurance with the State listed as an additional insured prior to contract award. The vendor must maintain sufficient inventory to fulfill obligations and is required to provide quarterly reports and annual summaries of purchases, with a designated primary contract manager identified to oversee vendor responsibilities during normal business hours. Bids must be submitted electronically through wvOASIS or delivered in sealed form to the Agency by the specified deadline. Pricing is firm for the life of the contract, and the State reserves the right to reject any bid as non-responsible or to cancel the contract immediately if materials or workmanship do not conform to specifications. The contract is subject to appropriation of funds by the West Virginia Legislature, and no specific award value or budget range is provided in the solicitation documents.