Planning, Design, and Construction Oversight - Cooling Tower Replacement at Black Fox Elementary, Cason Lane Academy and Erma Siegel Elementary

Murfreesboro City Schools is seeking a professional consulting firm to provide comprehensive planning, design, and construction oversight services for cooling tower replacement at three elementary schools: Black Fox Elementary, Cason Lane Academy, and Erma Siegel Elementary. The project will be funded through American Rescue Plan Act (ARPA) of 2021 grant funds, with proposals due on January 24, 2023, at 2:00 P.M. Central Standard Time. The estimated performance period spans from February 1, 2023, to September 22, 2023. Proposers must demonstrate expertise in cooling tower design, chilling units, four-pipe HVAC systems, and construction monitoring. The selection process will utilize a qualifications-based evaluation by a five-person committee, with weighted criteria including 35% past experience in requested services, 25% credentials and staff qualifications, 20% project approach and reporting, 10% understanding of ARPA requirements, and 10% current work with other municipalities. Electronic submissions are mandatory through the City of Murfreesboro's OpenGov e-procurement portal, with a 25-page limit for proposals. The selected consultant will be responsible for determining building cooling load, reviewing existing equipment, selecting replacement cooling towers, conducting field surveys, and preparing comprehensive construction documents.

The procurement opportunity emphasizes compliance with federal regulations, including provisions for disadvantaged business enterprises and civil rights requirements. While specific set-aside designations are not explicitly detailed, the RFQ suggests a commitment to inclusive procurement practices. The project does not mention incumbent vendors or existing infrastructure beyond the current cooling tower systems at the three elementary schools. Proposers will need to demonstrate a thorough understanding of federal grant conditions and the ability to integrate new cooling tower systems into existing school facilities. Although a specific budget range is not provided in the documentation, the project is funded through ARPA grant funds and involves replacement of cooling towers at multiple elementary school sites. Potential respondents should be prepared to provide a comprehensive approach to the project that addresses technical requirements, federal compliance, and efficient implementation within the specified performance period.