Pipe Repair Clamps

The City of Madison, Wisconsin, through its Finance Department and Madison Water Utility, issued a Request for Quotation (RFQ) on June 3, 2021, for procuring stainless steel pipe repair clamps designed for cast iron and ductile pipe applications. The procurement involves 20 line items with varying quantities ranging from 2 to 100 units, encompassing service saddles for new service taps and tapped repair clamps in sizes from 4 to 12 inches. Acceptable manufacturers include Smith-Blair, Mueller, ROMAC, Ford, Cascade, Hymax, and A.Y. McDonald. The RFQ established key procurement milestones, with questions due by June 9, 2021, answers provided by June 14, 2021, and quotations due on June 18, 2021, at 2:00 PM CST. Award criteria will consider factors such as cost, quality, workmanship, compatibility, warranty, delivery, and past performance, with the contract being awarded to the most advantageous responsive and responsible bidder. Prices must include shipping charges, delivered FOB to Madison Water Utility at 110 South Paterson Street, and bidders must confirm price firmness for one year or specify an alternative period.

The RFQ incorporates a local vendor preference policy that offers scoring advantages to registered local suppliers. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned. Three vendors submitted bids: Core & Main, Etna, and Ferguson, with Ferguson ultimately selected as the award recipient with a total bid of $15,994.60. Etna's bid was $18,744.60, and Core & Main's bid was $22,128.25. The procurement allows for partial orders and permits substitutes with comprehensive manufacturer documentation. Vendors must submit detailed delivery timelines and cannot withdraw quotes for 90 days following the due date. The City retains the right to establish alternate selection criteria to protect its interests. The contract appears to have significant value, with unit pricing for items like 6"x8" repair clamps ranging from $41.95 to $58.50 per unit, and a total contract value of approximately $15,995 based on the awarded bid.