Pipe Repair Clamps

The City of Madison, Wisconsin Finance Department, acting on behalf of the Madison Water Utility, issued Request for Quotation (RFQ #4820-0-2019-BO) for procuring pipe repair clamps. The procurement seeks all-stainless steel, full-circle pipe repair clamps compatible with standard cast iron and ductile pipes, with acceptable manufacturers including Smith-Blair, Mueller, Powerseal, ROMAC, Ford, Cascade, and Hymax. The solicitation requires pricing for 18 distinct line items ranging from 3" x 8" to 20" x 20" clamps, with quantities varying from 1 to 100 units per item. Bidders must provide FOB pricing to Madison Water Utility at 110 South Paterson Street, inclusive of all shipping charges. Key evaluation criteria include cost, quality, warranty, delivery, past performance, and service capability, with the contract to be awarded to the most advantageous responsive and responsible bidder. Critical dates for this procurement included a questions deadline of May 6, 2019, with answers provided by May 10, 2019, and final quotation submissions due on May 15, 2019, at 1:00 PM CST. Submission methods included email to bids@cityofmadison.com, mail to the specified contact, or fax to (608) 266-5948.

The City of Madison has implemented a local vendor preference policy that provides scoring advantages to registered local suppliers, which was evident in the award process. This was demonstrated in the bid evaluation where ETNA First Supply LLC was selected as the awardee at $13,231.00, despite not having the absolute lowest bid. The total procurement value appears to be approximately $13,000-$14,500, with individual line item prices ranging from $33.62 to $475.80. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documents. Vendors were required to indicate whether their pricing would remain firm for one year from the bid date and were encouraged to offer potential payment terms or volume discounts. The Water Utility reserved the right to purchase replacement items on the open market and back-charge against the quoted price if the selected vendor fails to deliver as promised. Delivery requirements include providing at least 24-hour advance notice prior to shipment, with payment contingent upon receiving the total shipment.