Pinwheels

The Idaho Department of Health and Welfare, specifically the Idaho Children's Trust Fund, is seeking bids for approximately 41,500 blue pinwheels to be used for Child Abuse Prevention Month awareness campaign. The invitation to bid (ITB654) requires vendors to provide pinwheels that meet specific material, size, and construction requirements, with a minimum one-year full factory warranty. Electronic bid submissions must be completed through the IPRO system by November 8, 2024, with physical pinwheel samples also due on the same date. The initial contract term is one year, with potential renewals up to five years upon mutual agreement. The award will be made to the responsive and responsible bidder with the lowest total cost, and the Department reserves the right to purchase additional related products not explicitly specified in the ITB. Evaluation will focus on total cost, product specifications, warranty, and compliance with technical requirements, with the State maintaining sole discretion in determining material or non-material bid variations.

There are no specific set-aside designations or restrictions on the types of organizations that can respond to this procurement. The ITB does not mandate participation by disadvantaged enterprises or impose specific vendor qualifications beyond the ability to meet the technical specifications. The contract has a predetermined budget range of approximately $200,000, though the exact budget for the pinwheels is not explicitly stated. An amendment to the original ITB removed the previous requirement that pinwheels must be manufactured and assembled in the United States, potentially broadening the pool of potential bidders. Vendors must be prepared to deliver pinwheels across seven regions in Idaho and provide comprehensive documentation, including warranty information and compliance with all specified technical requirements. The procurement allows for potential multi-year renewals, suggesting the State seeks a reliable, long-term vendor partnership for this annual awareness campaign.