Piling steel and Beams

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Highways, issued Centralized Request for Quote (CRFQ) 0803 DOT2100000083 for a one-time purchase of structural steel materials required for a highway project in Randolph County. The procurement seeks 79,500 pounds of HP12X53 piling steel beams cut to 50 feet in length and 3,150 pounds of W8X21 beams also cut to 50 feet in length, totaling 82,650 pounds of structural steel. All materials must conform to AASHTO M270 Grade 50 and ASTM A709 Grade 50 specifications and are to be shipped to the Division of Highways District Nine Summers County Headquarters at 20414 State Route 12 in Hinton, West Virginia. The solicitation was issued on March 15, 2021, with quotation bids closing on March 25, 2021, at 1:30 p.m., and technical questions from potential bidders were required to be submitted by 10:00 a.m. on March 19, 2021. Vendors responding to this procurement must submit firm pricing through the Department of Administration Purchasing Division and comply with all terms and conditions specified in the solicitation documents. The principal contact for this procurement is John W Estep at 304-558-2566 or john.w.estep@wv.gov.

Prospective vendors must comply with the West Virginia Purchasing Affidavit requirements, which establish eligibility standards mandating that vendors certify they are not in default on monetary obligations to the state or its political subdivisions, including payroll taxes, property taxes, sales and use taxes, and fire service fees. Additionally, for contracts valued at $1 million or more, vendors must submit a Disclosure of Interested Parties form to the West Virginia Ethics Commission prior to contract award, identifying subcontractors, entities owning 25 percent or more of the bidding company, and parties who facilitated or negotiated contract terms. The solicitation documents do not indicate specific set-asides for disadvantaged enterprises, incumbent vendors, or restrictions limiting participation to particular organization types. The contract documents reviewed do not specify an estimated award value or budget range, though the one-time nature of the procurement and the relatively modest quantities of steel materials suggest this is likely a smaller-value procurement compared to major infrastructure projects.