Physical Posting of Delinquent Tax Notices for the Greenwood County Tax Office

Greenwood County, South Carolina, is issuing Request for Proposal 2026-RFP-011 seeking a qualified individual or company to provide physical posting services for Delinquent Property Tax Notices and End of Redemption Notices. The contractor will be responsible for designing and printing notices on fluorescent heavy stock paper with color GIS aerial property overviews, assigning QR codes to individual parcels, utilizing high-density routing techniques, deploying field agents to post notices, and capturing latitude/longitude coordinates at each posting location with 100% accuracy required. The scope encompasses approximately 1,200 notices annually, with 1,000 notices posted in July and 200 in August through September. Deliverables must include final completed documents for each property containing property details, posted notice copies, photographs with visible notices, and coordinate locks transferred to GIS aerial images. The contractor must provide a real-time web-based user portal for posting progress tracking and integrate all data collection systems with the County's GIS infrastructure. The question submission deadline is April 23, 2026, at 2:00 p.m., and proposals are due May 14, 2026, at 2:00 p.m., via the County's e-Procurement Portal. The successful contractor must commence work within fourteen days of receiving notice to proceed and maintain proposals as firm for a minimum of ninety days. Evaluation will be weighted entirely on cost as the primary factor.

No set-asides or disadvantaged enterprise restrictions are specified in the solicitation. The RFP does not identify incumbent vendors or current contractors. The contractor must obtain comprehensive general liability insurance with minimum limits of $1,000,000 per person and per accident for bodily injury and $1,000,000 per accident for property damage, along with workers' compensation coverage as required by South Carolina statutes and fleet liability coverage. All employees must be compensated in accordance with applicable laws, and the contractor is responsible for providing all necessary equipment and software. Ownership of all data, material, and documentation created under the agreement belongs exclusively to Greenwood County. The solicitation does not disclose specific award values or budget ranges. Greenwood County reserves the right to reject any or all proposals, terminate for default or convenience, and waive informalities at its sole discretion.