For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/greenwoodsc

County of Greenwood, SC

REQUEST FOR PROPOSAL

2026-RFP-011

PHYSICAL POSTING OF DELINQUENT TAX NOTICES FOR THE GREENWOOD

COUNTY TAX OFFICE

RELEASE DATE: April 9, 2026

RESPONSE DEADLINE: May 14, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

2026-RFP-011 Physical Posting of Delinquent Tax Notices for the Greenwood County Tax Office

INTRODUCTION

SUMMARY

Greenwood County, (“Owner”) is requesting proposals from a qualified individual or company to physically post the Delinquent Property Tax Notices and End of Redemption Notices. The annual average of notices posted each year is approximately 1200 notices; 1000 in July and 200 in August- September.

TIMELINE

Bid Release Date: April 9, 2026

Question Submission Deadline: April 23, 2026, 2:00pm

Question Response Deadline: April 30, 2026, 2:00pm

Proposal Submission Deadline: May 14, 2026, 2:00pm

PRE-PROPOSAL MEETING

No Pre-Proposal Meeting is scheduled for this project.

QUESTIONS

Questions concerning this RFP’s specifications, or the identity of any omissions or discrepancies must be submitted via the e-Procurement Portal located at https://procurement.opengov.com/portal/greenwoodsc, by Thursday, April 23, 2026 at 2:00 pm (local time).

All answers to inquiries will be posted on the County’s e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

ADDENDUM

Only changes made in writing by addendum and posted to the County’s e-Procurement Portal will be considered official. Answers provided verbally should not be considered.

Bidders are required to register for an account via the County’s e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking

“Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenwoodsc.

SCOPE OF WORK

Physical Posting of Delinquent and End of Redemption Tax Notices on Property

The Greenwood County Tax Office is in need of a company or individual to physically post the Delinquent Property Tax Notices and End of Redemption Notices. The annual average of notices posted each year is approximately 1200 notices.

1. Design and print notices to County specifications including:

- Bright fluorescent heavy stock paper

- Detail text data

- Color GIS aerial overview of property on the back of each notice

- Color designation of subject property, roads & landmarks included in aerial

2. Assign QR Codes to each individual delinquent parcel that houses all pertinent data related to each individual property.

3. Route all notices using “high density routing” techniques for maximum productivity in the field.

4. Provide sufficient number of field agents for posting notices.

5. Provide equipment and software required as follows:

- Provide real-time access to posting progress and posted property detail via a web-based user portal.

- Provide the ability to remove “Paid” or other properties from the posting process according to the County’s requirement as need throughout the posting engagement.

- Provide real-time report suite that provides client information regarding posting dispositions, images, and detailed information for each posting.

- Provide all software and hardware for data collection and software that integrates into the customer’s GIS data for reliable and accurate posting.

6. Latitude/longitude coordinates must be captured on site for each posting.

7. 100% accuracy required on all postings. Any errors that require posting on the correct property will be posted at no extra charge to the County.

8. Provide a final completed document on each property listing the following:

- Detail on each property including information provided to posting company and data collected by the posting company while on site.

- A copy of the notice left at the property.

- Photograph of posted property with Notice clearly visible.

- A latitude/longitude coordinate lock of the Notice placement transferred to the GIS aerial image as part of the document.

PROPOSAL CONTENT

1. Submittals will be considered as specified herein or attached hereto under the terms and conditions of the

RFP.

2. Submittals must include a completed cover sheet as the first document of the proposal package.

3. Submittals must be made in the official name of the firm or individual under which business is conducted

(showing official business address) and must be signed in ink by a person duly authorized to legally bind the person, partnership, company, or corporation submitting the Request for Proposal.

4. Submitting Firms are to include all applicable requested information and are encouraged to include any additional information they wish to be considered.

INFORMATION TO PROPOSERS

PROPOSERS RESPONSIBILITIES

Each Proposer shall become familiar with the project, the scope of the proposed work, and the quantity of work and will be held responsible to examine, and to fully comply with all the Contract Documents, to be defined in the contract.

PROPOSAL SUBMISSIONS

Proposals must be submitted electronically through the County’s e-Procurement Portal: Greenwood County e-

Procurement Portal on Thursday, May 14, 2026 at 2:00 pm(local time).

ACCEPTANCE OR REJECTION OF PROPOSALS

The County reserves the right to reject any or all proposals. Without limiting the generality of the foregoing, any proposal which is incomplete, obscure, conditional, or otherwise irregular, or which has erasures or corrections in prices, or in which unit prices are omitted or are obviously unbalanced, may be rejected.

However, the County Manager reserves the right to waive informalities on the basis of its best interests.

QUALIFICATIONS OF PROPOSERS

Before any award is made, the County may require satisfactory evidence to show that the Proposer is fully prepared in every way to complete in its entirety.

LIMIT OF PROPOSAL WITHDRAWAL

No proposal may be withdrawn within NINETY (90) days after scheduled time for proposal submittal.

TIME FOR BEGINNING AND COMPLETING WORK

The Contractor shall commence work within fourteen (14) days of the date specified in the notice to proceed and shall complete work within an agreed upon schedule after the date the notice to proceed is issued.

PAYMENT OF WAGES, RELEASE OF LIEN, AND PERIODIC PAYMENTS

The successful bidder shall pay all employees for all hours worked in accordance with applicable laws.

LOCATION OF WORK

The proposed work is located in Greenwood County, Greenwood, South Carolina.

COLLUSIVE PROPOSALS

More than one proposal or one contract from an individual, a firm or partnership, corporation, or an association under the same name or different names will not be considered. Reasonable grounds for believing that the Proposer is interested in more than one proposal for the same work will cause the rejection of all proposals in which such Proposer is interested. Any or all proposals will be rejected if there is any reason for believing that collusion exists among any of the Proposers; participants in such collusion will not be considered in future proposals.

PROHIBITION OF GRATUITIES

It shall be unethical for any person to offer, give, or agree to give any County employee, or for any County employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or an agreement or subcontract, or to any solicitation or qualification therefore.

RIGHT TO PROTEST

Any prospective bidder or offeror who is aggrieved in connection with the solicitation of a contract or intended award shall protest to the Procurement Officer. The protest must be in writing, submitted to the

Procurement Officer, and shall set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. Protests must be received by mail or hand delivered within seven (7) days from the date of intended award to the following address:

Greenwood County

Attn: Anita Baylor, Procurement Officer

1025 Deadfall Rd E

Greenwood, SC 29649

AWARD OF CONTRACT

All bidders must certify that if awarded a contract they will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.

INSURANCE

Successful Proposer shall be required to provide insurance as stated below and as required by other provisions of the RFP. This insurance is to be on the comprehensive form, shall protect the Successful Proposer, and shall be written to include Greenwood County against any/all claims arising from injuries to the public, or damage to property of others arising out of any act or omission of the Successful Proposer, its agents, employees or subcontractors.

The required insurance policy must be written by a company licensed to do business in the State of South

Carolina at the time of issue.

The information described below sets forth minimum amounts and coverages and is not to be construed in any way as a limitation on the Successful Proposer’s liability.

Workman's Compensation and Employer’s Liability Insurance

The Successful Proposer and all Subcontractors shall carry Workman’s Compensation and Employer’s Liability

Insurance covering all employees employed by him or Subcontractors in accordance with the Statutes of the

State of South Carolina and any applicable laws, while engaged under any awarded Contract issued from this

RFP.

Statutory Limits, Employers Liability- $100,000 minimum

Comprehensive General Liability Insurance

General liability coverage as required in the RFP shall contain no exclusion relative to blasting, explosion, collapse of buildings, or damage to underground property.

The Successful Proposer shall carry comprehensive general liability insurance with limits of liability not less than:

Bodily Injury:

$1,000,000.00 - Each Person

$1,000,000.00 - Each Accident

Property Damage:

$1,000,000.00 - Each Accident

$1,000,000.00 - Aggregate

Fleet Liability

The Contractor shall carry a comprehensive fleet liability policy with limits of liability not less than:

Bodily Injury:

$1,000,000.00 - Each Person

$1,000,000.00 - Each Accident

Property Damage: $1,000,000.00 - Each Accident

The Successful Proposer shall submit certificates of insurance to the Owner at the same time as signed contracts.

AGREEMENT REQUIREMENTS

S.C. LAW CLAUSE

Upon award of an agreement for these services, the person, partnership, association, or corporation to whom the award is made must comply with local and State laws which require such person or entity to be authorized and/or licensed to do business in Greenwood County. Notwithstanding the fact that applicable statutes may exempt or exclude the successful company from requirements excluding the company from being authorized and/or licensed to do business in Greenwood County, these requirements are in effect. By submission of this signed proposal, the company agrees to subject itself to the jurisdiction and process of the Eighth Judicial

Circuit Court of Greenwood County, as to all matters and disputes arising or to arise under the agreement and the performance thereof including any questions as to the liability for taxes, licenses or fees levied by State or local government.

COMPANY RESPONSIBILITY

Each company shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this Request for Proposal. The failure or omission of a company to acquaint itself with existing conditions shall in no way relieve them of any obligation with respect to this

Request for Proposal or to the agreement.

AFFIRMATIVE ACTION

The company will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the disabled and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical disability.

PRIME CONTRACTOR RESPONSIBILITIES

The Company will be required to assume sole responsibility for the complete effort, as required by this RFP.

The County will consider the company to be the sole point of contact with regard to contractual matters.

OWNERSHIP OF MATERIAL

Ownership of all data, material, and documentation originated and prepared for the County pursuant to this agreement shall belong exclusively to the County. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the County’s sole discretion for this project and for any future project as determined in the best interest of Greenwood County.

The use and/or reuse shall be at no additional cost to Greenwood County.

NONRESIDENT TAXPAYERS

If the company is a South Carolina nonresident taxpayer and the agreement amount is $10,000 or more, the company acknowledges and understands that in the event it is awarded an agreement, the Company shall submit a Nonresident Taxpayer Registration Affidavit (State form #1-312-6/94), before an agreement can be signed. Affidavit must certify that the nonresident taxpayer is registered with the S.C. Department of Revenue or the S.C. Secretary of State’s Office, in accordance with Section 12-9-310(A) (2) (3) of S.C. Code of Laws

(1976) as amended.

INDEMNITY

The Company hereby agrees to indemnify and save harmless the County, its officers, agents, and employees from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and cost of actions, including attorney’s fees for trial and on appeal of any kind and nature arising or growing out of or in any way connected with the performance of the Agreement, whether by act of omissions of the company, its agents, servants, employees or others, or because of or due to the mere existence of the Agreement between the parties.

TERMINATION FOR DEFAULT

The County Manager has the right to terminate for default if the company fails to perform the Work, if the company fails to perform the Work within the time specified in the Agreement, or if the company fails to perform any other provisions of the Agreement. If exercised, the County becomes the owner of documents that are paid for and may utilize them in any manner the County deems appropriate.

TERMINATION FOR CONVENIENCE

The County may without cause terminate this agreement in whole or in part at any time for its convenience. In such instance, an adjustment shall be made to the company for the reasonable costs of the work performed through the date of termination. Termination costs do not include lost profits, consequential damages, delay damages, unabsorbed or under absorbed overhead of the company or its subcontractors. The failure of the

Company to include a termination for convenience clause into its subcontracts and material purchase orders shall not expose the County to liability for lost profits in conjunction with a termination for convenience settlement or equitable adjustment. The company expressly waives any claims for lost profit or consequential damages, delay damages, or indirect costs which may arise from the County’s election to terminate this agreement in whole or in part for its convenience. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the County’s sole discretion.

NON-APPROPRIATION OF FUNDS

This agreement shall be subject to the availability and appropriation of funds by Management, and

Greenwood County Council. If County Council does not appropriate the funding needed for this product, Greenwood County will not be obligated to pay the contract price. No act or omission by Greenwood County, which is attributable to non-appropriation of funds, shall constitute a breach of or default under this agreement.

PROPOSAL CONTENT AND SELECTION PROCESS

All proposals must be submitted by an authorized representative who certifies having read this Request for

Proposal (RFP) in its entirety and who has the legal authority to bind the entity.

PROPOSAL CONTENTS

To facilitate review of your Proposal by Greenwood County, it is requested that your submission be no longer than five (5) pages and conform to the following format:

A. Bid Holding and Authorization Form – Proposers must download and complete the Bid Holding and

Authorization Form located in the VENDOR SUBMISSION CHECKLIST section of this RFP.

B. Experience of the Firm – provide a listing of your team’s prior experience and qualifications for projects similar in size, scope, and complexity. Provide a list of similar projects completed within the past 5 years.

C. References – Provide the name, address, and contact information for at least three (3) references familiar with the quality of the work completed by the successful bidder on similar projects or projects with similar elements.

INSURANCE

Provide a copy of the firm’s certificate of insurance, showing the firm’s current limits of commercial general liability, employer’s liability, business automobile liability and professional liability.

Upload a copy of your Certificate of Insurance in the VENDOR SUBMISSION CHECKLIST section of this RFP.

PRICE PROPOSAL

The submittal shall include a cost proposal that includes the total cost of the proposed goods and services to be provided.

Electronic Cost Proposals must be submitted in the PRICE PROPOSAL section of this RFP.

PROPRIETARY INFORMATION

Companies must clearly mark as “Confidential” each part of their submittal which they consider to be proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South

Carolina, 1976 as amended (Freedom of Information Act). If any part is designated as “confidential”, there must be attached to that part an explanation of how this information fits within one or more categories listed in Section 30-4-40.

Greenwood County reserves the right to determine whether this information should be exempt from disclosure and no legal action may be brought against Greenwood County and/or its agents for any determination in this regard.

SELECTION PROCESS

https://procurement.opengov.com/portal/greenwoodsc/projects/251889/document?section=2409854 https://procurement.opengov.com/portal/greenwoodsc/projects/251889/document?section=2409854 https://procurement.opengov.com/portal/greenwoodsc/projects/251889/document?section=2409858

Upon receipt of the Proposal packages from each General Contract, Greenwood County Administration will verify that each submission is complete. Acceptable proposals will be forwarded to the Selection Committee for evaluation.

EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. COST

Although cost is a significant factor, it will not be the dominant deciding factor.

Points Based 100 (100% of Total)

TERMS OF CONTRACT

A. All entries shall remain firm for a period of not less than ninety (90) days.

B. This solicitation does not commit Greenwood County to award an agreement, to pay any costs incurred in the preparation of a qualification and of any supplementary presentation, or to procure or contract for the articles of goods or services. Greenwood County reserves the right to accept or reject any or all Requests for Proposals received as a result of this solicitation, to negotiate with all qualified firms, or to cancel in part or in its entirety this solicitation if it is in the best interest of the

County to do so.

C. The contract agreement will be made between the County and the successful Bidder on the County standard contract forms.

D. A contract may be awarded to the Proposer whose proposal is within the competitive range and determined to be in the best interest of Greenwood County.

E. Greenwood County reserves the right to accept or reject any and all proposals received in response to this Request for Proposals. Greenwood County will not pay for any costs incurred by the submitting

Bidder in preparation of a response to the Request for Proposals, or any costs associated with negotiations prior to the awarding of a contract.

F. Greenwood County reserves the right to cancel this Request for Proposals, or cancel any negotiations resulting from this RFP, or decline to enter into a contract for the proposed work of this project is such action if deemed to be in the best interest of the County.

G. Greenwood County reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the company of the conditions contained in this Request for Proposals unless clearly and expressly noted in the proposal submitted and confirmed in the contract between Greenwood County and the firm selected.

H. Failure to submit all required information may in the sole determination of Greenwood County be deemed as a nonresponsive proposal.

PRICE PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Delinquent Tax Notice 1 $

2 Redemption Notice 1 $

TOTAL

VENDOR SUBMISSION CHECKLIST

Bid Holding & Authorization Form*

Please download the below documents, complete, and upload.

• Bid_Holding_and_Authorizati...

*Response required

Experience of Firm*

Upload your Experience of your Firm here.

*Response required

References*

Upload your References here.

*Response required

Certificate of Insurance*

Upload a copy of your Certificate(s) of Insurance here.

*Response required

Drug Free Workplace Certification*

By submitting a Bid, the Bidder certifies that, if awarded a contract, the Bidder will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.

☐ Please confirm

*Response required

Bid Certification*

You agree to hold your Bid open for a minimum of ninety (90) calendar days after the Opening Date. You agree that your bid can be made public under the Freedom of Information Act, 5 U.S.C § 552. Greenwood County reserves the right to reject any and all bids, and to waive any informalities or irregularities.

☐ Please confirm

*Response required

Non-Discrimination Statement*

The Company certifies that:

• No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any RFQ submitted to

Greenwood County or the performance of any agreement resulting there from.

https://government-project.s3.us-west-2.amazonaws.com/139656/7d8af87d-0d9f-4724-9bf1-1fd30f13b3f5_Bid_Holding_and_Authorization_Form.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BF42AOXO%2F20260409%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260409T192008Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFIaCXVzLXdlc3QtMiJIMEYCIQCljwbE4VrU8MtivXnFOpxmSs8taP0pSpn240VGRlhCcQIhAOggmVtxg6j7N0pc%2B5%2Bow6oFIftJ%2FlqBqmx5Nl0UUxqmKowFCBsQAhoMODkyMzY0Njg3NjcyIgxKUZRlW%2Fq34FdS2Wgq6QSm5RE4KWMCuAPI3o9HAVtpfiGXynq7fSNdHO7eHQsK1vaozIKSOz4Q6cSkjO656HP8NS2fGOq1fGoVqt8KnJgkog42pUuY5DAvAiSsT9o3nhJDB%2BguKwmyFOD%2BUg1WIq0FJa0pLM5L7%2B3NrhAVPTlvC9gBeYB1bw%2FYjNQPHNL3wdcT2ryc4WZ6oabxJlGgExxgpUrrwqjqmlDgtMdttzVk5lnq3BaVInsSMafid0ERkSp29kJ5DGoF%2BYX0kJwx6n%2FqtMReRJm7%2FiU4trU%2BQDdThmltfBu7MXaP5yGbsClbWLj3mD8WbLrPEsutAvH5s83Hy1uFXjuTCMAB%2Bp4OAb03cfDoLTqFzYo4vA4oYRbqKbx4QrCzfJ7rjB25PDup%2Fsig6bgqV5V%2BwsesaX6YL59ZYPom2WF7osGpZCsE7pdHT%2Fzpft8luUj1inpa9AkAXrzzs8TTIwhBeac2%2FCjF%2FxpQ0A0O21NQPCuMK0JZP9GnZduzLGa6WaI%2BPcXYYgRM7oR0HkgPCwV9f%2B4Zr86P5womq7WYItfG4Bk5tO0ynFjItriw3VZId48wn00Jru0bxzope2X6BhdCumW7diOAcIbkg%2FfrhNuQgMCqsRteX5auHJciUDyLKvdrcaOS6ixHRwWCNkNNCrsTkw5SNQxSXROQAT7d7tjMbwqE2Nx5M1R4h0chffwTl4z8aID8rfX6SG%2FY%2BcUWKPAou1iImPxlasUcSpt%2FhADa5%2FSPo%2BCcjbTREMXnKjrpDbbCZI1dFTEF4Jn5fqhJFg6Jk3xtmoiddRufVOSffvFkr8C%2BS9PKIU%2B%2F2muSBsIl25hgwzCN0N%2FOBjqYAXyZVoQhyWkDtyLnBOR%2BgP6PM3aGPsTCG569ykV1mXzPCbrNf15LQX0sZkUbcup6HoqzaQm921RtMWP%2BXsToRYpgD6PcW4pb%2Fz6IhmDv8uteSfNF%2FCG%2BV7K63Pa0PLykhnHrfX4XRGmKViK8s78UN4bDVSfpCYZ1%2BlIOb6ULZXxduLDJY4vfJfRHnpPquOKfk1grdPbIWNKz&X-Amz-Signature=d27ac9f1812e22daead15a672d1b323a17ce5cac2d3602b1ea90828666adc09c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Bid_Holding_and_Authorization_Form.docx%22&x-id=GetObject

• That it is and shall be the policy of this Company to provide equal opportunity to all businesspersons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, and women;

• In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company.

• That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any agreement or portion thereof which this company may hereafter obtain and;

• That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of agreement entitling the Greenwood

County to declare the agreement in default and to exercise any and all applicable rights and remedies, including, but not limited to, cancellation of the agreement, termination of the agreement, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on an agreement.

☐ Please confirm

*Response required