Physical Education (PE) Uniforms, Spirit Wear Apparel, and Related Items

Fort Bend Independent School District (FBISD) is soliciting proposals for Physical Education (PE) Uniforms, Spirit Wear Apparel, and Related Items through a Request for Proposal (RFP) process covering its 83 campuses serving over 80,000 students. The procurement seeks qualified vendors capable of providing customizable apparel options including screen printing, embroidery, and heat press capabilities, with a focus on athletic-brand moisture-wicking polo shirts from manufacturers like Adidas, Nike, and Under Armour. The District anticipates awarding contracts in four categories: PE Uniforms, Spirit Wear Apparel, Coach Apparel, and Related Items. A pre-proposal conference is scheduled for December 16, 2025, at 10:00 AM CST via Microsoft Teams, with vendor questions due by January 9, 2026, and proposals due electronically through the Bonfire e-bidding portal by January 21, 2026, at 10:00 AM CST. Evaluation criteria will allocate 30 points to pricing, 25 points each to quality of goods and meeting District needs, 10 points to long-term cost, and 5 points each to vendor reputation and past District relationships. The contract term is three years with options for two additional one-year renewals, with anticipated awards in April 2026.

The solicitation does not specify specific set-aside designations or restrictions on responding organizations. Vendors must complete several mandatory compliance documents, including a Conflict of Interest Questionnaire, Form 1295 Certificate of Interested Parties, EDGAR Certifications, and Suspension and Debarment Certification. While no specific budget range is explicitly stated, the District requires vendors to provide a discount greater than zero percent on Related Items and encourages bulk or volume discounts. Value-added benefits such as rebates, commissions, fundraising contributions, or revenue-sharing programs based on sales volume may be proposed. The District reserves the right to award contracts to multiple vendors and may implement commission or revenue-share structures for campus-specific microsites. Vendors must provide comprehensive insurance coverage, including $1,000,000 in General Liability and Automobile Liability, statutory Workers' Compensation limits, and comply with extensive data protection and federal grant requirements. The procurement allows for potential multi-vendor awards, emphasizing flexibility in meeting the District's comprehensive apparel and uniform needs.