Pharmacy Consulting Services - Addendum 1 Technical Question

The West Virginia Purchasing Division, on behalf of the West Virginia Veterans Home in Barboursville (Cabell County), is soliciting bids for Pharmacist Consulting Services through an Agency Request for Quote (ARFQ) numbered ARFQ 0618 BVH2600000004. The procurement seeks to establish an Agency Master Agreement for pharmacy consulting services on an hourly basis. The primary services required include general review of drug control and accountability procedures, review of acquiring and dispensing processes, review of controlled substance records and reconciliation, monthly destruction of scheduled drugs, semiannual review of drug labeling, and monthly review of resident medication regimens for a facility with a current census of 78 residents and maximum occupancy of 120. Additional required services include provision of in-service education programs (estimated at 1-2 annually) and response to facility inquiries within twenty-four hours. The pharmacist consultant must be licensed to practice in West Virginia, arrange for coverage by another licensed pharmacist during absences or emergencies, and maintain adequate professional liability and malpractice insurance. The base annual service hours are estimated at 96 hours, with potential for additional hours based on emergencies or educational needs, though the contract permits actual hours to exceed or fall below this projection. Evaluation will be based on the lowest overall total cost, calculated by multiplying the proposed hourly rate by the 96 estimated annual hours. Vendors must submit complete pricing information on the provided Pricing Page. The technical questions deadline is January 20, 2026 at 10:00 AM, and bids are due by January 27, 2026 at 10:00 AM; inquiries should be directed to Morgan Sheets, the buyer, at 304-736-1027 or morgan.sheets@wv.gov. A mandatory pre-bid meeting is required for all vendors submitting bids, with failure to attend resulting in bid disqualification. All bids must be submitted electronically through wvOASIS or signed and delivered to the West Virginia Veterans Home at 512 Water Street, Barboursville, WV 25504, and vendors must acknowledge receipt of all addenda.

The solicitation documentation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information, though the procurement notes that previous vendor budget information cannot be disclosed per WV State Code 5A-3-11a. Vendors must be registered with wvOASIS and the West Virginia Secretary of State to do business in the state and are required to maintain Commercial General Liability Insurance in the amount of $1,000,000.00 per occurrence. The contract is structured as a term contract with an initial one-year term effective upon award, with renewal options available for up to three successive one-year periods upon mutual written consent. All vendors must provide their Federal Employer Identification Number (FEIN) and principal contact information upon submission, and actual service delivery must be accompanied by monthly reports and timesheets. The facility utilizes an electronic health record (EHR) system and will provide the pharmacist with electronic access to patient records; medications are distributed through the Hershey Woody Williams VAMC in Huntington, WV. Vendors are responsible for all associated mileage and travel costs included in their quoted rates. No specific budget range or award value is disclosed in the solicitation materials, as pricing will be determined through the competitive bidding process, and the procurement may be funded in whole or in part by federal funds, thereby subject to federal compliance requirements including cost and pricing documentation, competitive bidding standards, and prevailing wage and civil rights regulations.