Peterbilt Trucks' Maintenance, Repairs, and Original Equipment Manufacturer, (OEM) Parts Supply Services

Hillsborough County, Florida is conducting a sole source procurement for maintenance, repairs, and original equipment manufacturer (OEM) parts supply services for its Peterbilt heavy-duty truck fleet. The procurement is intended to award Rush Truck Centers of Florida, Inc. d/b/a Rush Truck Center, Tampa as the single authorized supplier under Section 3-205(2)(e) of the County's Procurement Policy. The services encompass preventive maintenance (Type A and Type B), corrective repairs, DPF cleaning, mobile technician services, parts supply, and quality control across five service locations: Fleet Central/Headquarters, Fleet West County Satellite Unit 2, Fleet South County Satellite Unit 3, Fleet East County Satellite Unit 4, and Fleet Fire Rescue Unit 5. Service pricing includes fixed in-shop labor rates of $176 per hour, Type A preventive maintenance at $499, Type B preventive maintenance at $559, DPF cleaning at $750 plus gaskets, mobile service rates of $156 per hour, mobile technician call-out fees of $200 with one-hour minimum, and after-hours call-out fees of $350 with two-hour minimum. The contractor must maintain a physical business presence within Central Florida with sufficient personnel and equipment to meet response time requirements: one business day for standard requests, three hours for emergency requests, and next business day acknowledgment for after-hours requests. The contract term is two years from the effective date, with the County reserving the right to extend the period and adjust the scope and cost accordingly. The deadline for challenges to this sole source award is March 17, 2026, with submission required through the EUNA Procurement platform, and absent any challenges, an award will likely be made after this date.

This procurement is classified as a sole source award with no open competition unless challenges demonstrating bona fide competition are submitted by the March 17, 2026 deadline. Rush Truck Centers of Florida, Inc. is identified as the single manufacturer-authorized supplier for Peterbilt vehicles, equipment, systems, and related services within the specified service territory. No set-asides for disadvantaged enterprises or other restrictions on bidder types are indicated in the procurement documents. The contractor must maintain warranty processing directly with manufacturers at no additional cost to the County, with parts warranted for a minimum of one year and workmanship warranted for 90 days after completion, and must apply a Level 3 discount of 25 percent to parts pricing. Labor rates are fixed for the two-year contract period from the effective date. The estimated total contract value is $499,976.00 for the two-year period, with the County retaining the right to modify the contract value based on operational needs, funding availability, or changes in service requirements with mutual agreement.