Pest Control Services

The City of Olathe, Kansas, located in Johnson County, has issued Invitation for Bid (IFB-26-0030) to procure pest control services for City facilities and properties managed by the Olathe Housing Authority. The procured services include comprehensive pest control operations encompassing monitoring, inspection, prevention, and treatment of common pests such as roaches, ants, silverfish, crickets, and water bugs across multiple City locations including the Ensor Museum, Mahaffie Farmstead buildings, Heritage Center, Robinson Administration, Olathe Community Center, and various multi-family duplex properties. Services must comply with Integrated Pest Management (IPM) strategies established by the EPA and HUD, prioritizing non-chemical control methods with chemical solutions reserved as a last resort. All service personnel must wear company-identifying uniforms and services must be scheduled Monday through Friday between 8:00 AM and 4:00 PM with 72 hours advanced notice required for routine services. Qualified bidders must hold a Kansas Pesticide Business License with applicator certifications, undergo background investigations including five-year local criminal records checks, and submit responses via the Bonfire Hub online portal by April 28, 2026, at 10:00 AM, with questions due by April 24, 2026, at 5:00 PM CST. A non-mandatory pre-bid meeting is scheduled for April 13, 2026, at 10:00 AM at City Hall. The City will award the contract based on lowest responsive and responsible bidder status, evaluating price, specification conformance, experience, completion time, vendor performance, product quality, payment terms, and references. The contract term is three years from the date of award with two optional one-year renewals subject to annual review and mutual agreement.

The City of Olathe's procurement policy permits local business preference of up to two percent variance or $10,000 above the lowest responsive bid if quality and suitability are equal; however, no specific set-aside designations for disadvantaged enterprises or women- and minority-owned businesses are identified in the procurement documents. Bidders with contracts valued at $25,000 or higher must provide a Certificate of Good Standing from the Kansas Secretary of State and a completed Questionnaire of Personnel Practices. All contractors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Business Automobile Insurance ($500,000 combined single limit), Workers' Compensation at statutory limits with Employer's Liability ($500,000 per accident), and Professional Liability Insurance ($1,000,000 per claim/aggregate), with the City named as additional insured on a primary and noncontributory basis; all insurance policies must be issued by Kansas-authorized insurers with a Best's Policyholder rating of "A-" or better. The City accepts payment terms of Net 30 days and will consider VISA P-Card payments, with invoices required within 30 days of completed work containing itemized details including work order numbers and equipment unit numbers. No incumbent vendor information or existing infrastructure integration requirements are specified in the procurement documents. The contract award value is not explicitly stated in the available materials, though the $25,000 threshold for additional documentation requirements suggests potential contract values in this range or higher.