Pest Control Services for Rubenstein Juvenile Center

The West Virginia Division of Corrections and Rehabilitation Services, through the Division of Administrative Services, is soliciting sealed bids for comprehensive pest control services at the Kenneth "Honey" Rubenstein Juvenile Center in Davis, West Virginia via Agency Request for Quote (ARFQ 0608 DCR2500000050). The procurement seeks an open-end master agreement with an initial one-year term and three optional one-year renewal periods contingent upon mutual written consent. The scope of work encompasses integrated pest management (IPM) services including prevention and elimination of common insects such as rodents, roaches, and ants, along with specialized bed bug detection and treatment services. The selected vendor must conduct a comprehensive facility inspection within the first month, complete intensive pest elimination treatment within seven days, perform monthly preventive visits to all facilities, and provide twice-monthly visits to kitchens and food preparation areas. Pricing shall be submitted as a flat monthly fee for routine pest control services and as per-square-foot rates for bed bug inspections and treatments. The vendor must maintain a valid pest control license, ensure all on-site personnel hold EPA-certified pesticide applicator certifications, comply with all EPA and OSHA regulations, limit pesticide applications to non-volatile bait formulations and crack-and-crevice treatments, and designate a primary contract manager available during normal business hours. The solicitation deadline is November 5, 2024, at 10:30 AM EST, with a non-mandatory pre-bid meeting scheduled for October 29, 2024, at 2:00 PM EST, and a question deadline of October 29, 2024, at 2:00 PM EST. All bids must be submitted electronically through wvOASIS or delivered in sealed form prior to the deadline, and the apparent successful vendor must provide a two-year maintenance bond and Commercial General Liability Insurance of at least $1,000,000 per occurrence prior to contract award.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. All vendors submitting proposals are required to complete and submit a Drug Free Workplace Conformance Affidavit (WV-73) notarized in compliance with West Virginia Code 21-1D-5, certifying that the organization maintains a written drug-free workplace policy meeting state requirements. Vendors must also fully complete the Exhibit A Pricing Page with specific unit pricing for all service categories; failure to provide complete pricing information will result in automatic bid disqualification. The contract is contingent upon legislative appropriation of funds, and the State reserves the right to cancel immediately if materials or workmanship do not conform to specifications or upon 30 days' written notice. Payment will be made in arrears only after delivery and acceptance of services, and vendors must accept payment by electronic funds transfer or P-Card. No specific award value or budget range is provided in the solicitation documents; the pricing page indicates that all estimated costs are for bid evaluation purposes only and final pricing may differ based on actual scope requirements.