Pest Control Services for Rubenstein Juvenile Center

The West Virginia Division of Corrections and Rehabilitation Services, through the Division of Administrative Services, is procuring comprehensive pest control services for the Kenneth 'Honey' Rubenstein Juvenile Center in Davis, Tucker County via Request for Quotation ARFQ 0608 DCR2500000028. The procurement seeks an open-end contract requiring vendors to provide integrated pest management (IPM) services including labor, materials, equipment, and supervision for elimination of rodents, insects, and common pests. Key deliverables include a thorough facility inspection within the first month followed by intensive treatment to resolve infestations within seven days, monthly facility visits with kitchen and food preparation areas visited twice monthly, 24-hour response to Agency complaints with resolution within 7 days, and specialized bed bug elimination services with 24-hour response times and follow-up inspections scheduled 10-14 days apart. Required qualifications include possession of a current West Virginia Pest Control License, with all on-site personnel holding Pesticide Applicant Certificates in General Household Pest Control, and compliance with EPA regulations utilizing only approved products and the least hazardous materials applied in containerized or crack-and-crevice treatments. The contract base term is one year with four optional one-year renewal periods, and pricing must be submitted on a flat-fee monthly basis for routine pest control services and per-square-foot pricing for bed bug inspections and treatments. A non-mandatory pre-bid meeting is scheduled for October 11, 2024, at 2:00 PM EST, with written questions due by October 11, 2024, at 2:00 PM EST, and sealed bids or electronic submissions through wvOASIS due by October 18, 2024, at 11:00 AM EST.

The procurement documents do not identify any specific set-aside designations, disadvantaged enterprise requirements, or incumbent contractor information. Vendors must comply with West Virginia Code 21-1D-5 requirements by submitting a Drug Free Workplace Conformance Affidavit and must be properly registered with the Agency, with a $125 registration fee required prior to contract award. Successful vendors must provide performance bonds and labor/material payment bonds each equal to 100% of the contract value and a two-year maintenance bond, in addition to Commercial General Liability Insurance of $1,000,000 per occurrence. The solicitation documents do not specify a contract value, budget amount, or funding range, though pricing must remain firm for the first 12 months, with subsequent adjustments limited to the lesser of Consumer Price Index comparison or 3 percent subject to Agency approval. The contract is contingent upon legislative appropriation of funds and may be canceled immediately if materials or workmanship do not conform to specifications or upon 30 days written notice for any reason, with the Agency retaining the right to extend contract terms to other institutions through piggyback arrangements.