Pest Control Services for LaGrange Facilities

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 2000000093 on August 20, 2019, on behalf of the Department of Corrections to procure pest control services for five LaGrange-area correctional facilities and related state houses. The procurement encompasses monthly pest control treatment services for 86 buildings totaling 1,424,684 square feet across the Harold E. Black Training Center (15,125 sq ft), Kentucky Correctional Institution for Women (245,504 sq ft), Kentucky State Reformatory (704,374 sq ft), Roederer Correctional Complex (204,406 sq ft), and LaGrange Lifetime Care Center (270,280 sq ft), along with as-needed services for eight state houses distributed among these locations. Services include treatment for winged and wingless insects as well as rodents including mice, rats, squirrels, possums, and raccoons, with the contractor responsible for removing all dispatched rodents from the premises; bidders must quote pricing on a per-square-foot basis for each institution and provide Material Safety Data Sheets for all chemicals and devices. Required qualifications include maintaining a minimum of $1,000,000 in liability insurance and providing criminal background checks for all technicians, with vendors required to respond to routine service calls within contracted hours subject to one percent invoice deductions per hour of non-compliance. The evaluation methodology employs a best-value approach utilizing a 90-point price criterion and a 10-point earliest response time criterion, with the lowest bidder receiving maximum points. Written questions were due by September 3, 2019, at 12:00 p.m. ET, with sealed bids due in person by September 10, 2019, at 1:30 p.m. ET at the Finance Office of Procurement Services in Frankfort, Kentucky; the initial contract period is one year from the tentative effective date of December 13, 2019, with four optional one-year renewal periods available.

Kentucky resident bidders receive reciprocal preference equal to preferences given by the bidder's home state, and qualified bidders receive additional preference considerations; however, no specific set-asides for disadvantaged enterprises or minority-owned businesses are detailed in the solicitation documents provided. No incumbent vendor or current contractor information is documented in the available procurement materials. All bidders must complete the required affidavit forms certifying business registration, tax compliance, debarment status, and legal eligibility to conduct business with the state, and prices must remain firm for sixty days after the bid due date with no increases permitted during the first twelve months of the contract. If institutions are dissatisfied with monthly service quality, they retain the right to deduct fifty percent of the invoice or require additional service at no charge, establishing performance accountability mechanisms. No specific budget range or award value is disclosed in the solicitation; however, the extensive square footage across multiple facilities and the inclusion of optional renewal periods suggest a significant contract value over the potential five-year period.