Pest Control Services

The City of Emporia, Virginia is seeking sealed bids for comprehensive pest control services across 10 city facilities totaling approximately 48,341 square feet. The Invitation for Bid (IFB) requires a qualified pest control contractor to provide all labor, supervision, equipment, tools, materials, and supplies necessary to perform preventive maintenance and on-call pest services. Specific service requirements include treating ants, cockroaches, flies, rodents, spiders, and other pests, with the Animal Control Shelter requiring bi-weekly service during April through September and other facilities receiving monthly service. Bidders must possess a minimum of 5 years of experience, hold a Class A Contractor License, and comply with EPA, Virginia DEQ, Joint Commission, NPCA, and OSHA requirements. The initial contract term is one year with four optional one-year renewals, and the award will be made to the lowest responsive and responsible bidder on a grand total basis. Bids are due on February 7, 2025, at 2:00 PM, with the contractor required to provide unlimited callback service at no additional charge and respond to emergency calls within 24 hours.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The current pest control services are provided by Houchins Pest Control at a rate of $35 per building per month, with total annual expenditures of $5,125.00 in the previous 12 months. No bed bug, termite, or additional callback services were required during this period, and no exterior rodent bait stations are currently installed. Price increases are prohibited during the initial contract term, with subsequent renewal period increases limited to the lower of the Consumer Price Index (CPI) or 5% annually. Bidders must submit vendor data sheets, proof of Virginia State Corporation Commission registration, and a detailed pricing schedule for each facility. While a specific budget range is not disclosed, the current annual expenditure of $5,125.00 provides a baseline for potential contract value, with the understanding that pricing will be competitively determined through the bidding process.