Perkins Data and Application System

The South Dakota Department of Education is seeking a qualified vendor to develop the Perkins Data and Application System through a Request for Proposal (RFP) #24RFP10864. The primary objective is to create a comprehensive data collection and reporting system for secondary and postsecondary educational performance indicators related to the Perkins program. The system must integrate with the state's existing Student Information Management System, calculate specific performance metrics, and provide robust reporting mechanisms across multiple educational levels. Key deliverables include a fully functional application that supports data collection, performance tracking, and detailed reporting capabilities for both secondary and postsecondary programs. The contract period runs from September 1, 2024 to June 30, 2026, with a potential extension option for an additional six years. Proposals are due by August 9, 2024 at 5:00 PM CT, with vendors required to submit detailed documentation demonstrating their qualifications, technical expertise, and proposed solution. Evaluation criteria will include cost, reliability, vendor expertise, resources, past performance, availability, and project management capabilities.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The current proposal does not reference an incumbent vendor, though the state indicates an existing data lake may be leveraged for the project. Azure is noted as the preferred cloud vendor, and the state is open to custom development rather than a commercial off-the-shelf product. While no specific budget is disclosed, the state typically requires at least $3 million in cyber liability insurance and is focused on obtaining the best product at a reasonable price. The project is expected to be completed by fall 2026, with staggered releases for various system components. Vendors must comply with extensive security requirements outlined in multiple exhibits, including detailed information technology security policies, confidentiality agreements, and vulnerability scanning protocols. Potential respondents will need to demonstrate robust cybersecurity capabilities and willingness to integrate with the state's existing technological infrastructure.