Perdido Landfill & Palafox Transfer Stations Scale Maintenance

Escambia County Waste Services is requesting bids for annual maintenance and repair services for truck scales at the Perdido Landfill and Palafox Transfer Station under ITB PD 25-26.086, with bids due July 6, 2026 at 10:00 a.m.

The contractor must furnish all labor, supervision, equipment, materials, parts, tools, and transportation to inspect, calibrate, maintain, and repair scales at both facilities. The Perdido Landfill operates three Fairbanks scales (inbound, outbound, and automatic models); the Palafox Transfer Station operates two Rice Lake Survivor scales (inbound and outbound). Preventive maintenance is required three times annually in January, May, and September, with 24-hour emergency repair response available. All services must comply with Florida Weights and Measures Law and NIST Handbook 44 standards.

Bidders must submit lump-sum pricing for one year of service covering preventive maintenance, emergency repairs, and non-emergency maintenance. Pricing includes calibration services, annual grease and maintenance, battery replacements, and hourly rates for emergency repairs with separate truck-mileage charges. The contract commences upon execution and extends 36 months, with two optional 12-month renewal periods available for a maximum of 60 months, subject to appropriation and mutual agreement. Award is on an all-or-none basis to the lowest responsive and responsible bidder.

Bidders must provide Florida contractor licensing, workers' compensation insurance with minimum limits of $1,000,000, general liability coverage of $1,000,000 per occurrence / $2,000,000 aggregate, and business auto liability coverage of $1,000,000 per accident. E-Verify certification and sworn statements regarding public entity crimes are required, along with compliance certifications for anti-human trafficking, conflict of interest, drug-free workplace status, and scrutinized companies.

Questions are due June 29, 2026. Bid responses are submitted electronically through the OpenGov portal with bid opening conducted via Microsoft Teams. The County reserves the right to terminate with 30 days' notice.