Pen Hollow Landslide Project

The Virginia Department of Energy, Abandoned Mine Land Repurposing Program is requesting sealed bids on the Pen Hollow Landslide Project (IFB 27AML05) with bids due October 1, 2026 at 2:00 p.m. Eastern Time via eVA.virginia.gov, and mandatory pre-bid conference attendance on September 21, 2026 at 2:00 p.m. at the project site in Pound, Virginia (Wise County); bidders arriving after 2:05 p.m. will be deemed ineligible.

The scope encompasses landslide stabilization, drainage control construction, water line relocation (1,300 linear feet of 6-inch PVC), road upgrade to accommodate off-road truck traffic, material displacement safety measures, and revegetation across 5 acres. The bid schedule contains 40 line items including 5,000 cubic yards of excavation, 1,140 tons of gabion stone, and 6,138 square feet of concrete canvas. Contractors must submit unit prices for all items; zero or blank unit prices render the bid nonresponsive. Award will be made to the lowest responsive and responsible bidder based on total evaluated bid.

A bid bond equal to 5% of the bid amount is required for bids exceeding $100,000. Performance and payment bonds in the amount of total contract price are required upon award. Liquidated damages are $1,902.82 per calendar day for failure to complete within the 240-calendar-day performance period (to commence within 5 days of Notice to Proceed). Payment is unit-price-based contingent on field verification and inspection acceptance.

Bidders must provide Virginia contractor licensure, workers' compensation insurance, DSBSD-certified small business status if claimed, and a Small Business Subcontracting Plan. Water line relocation work requires pre-approval by Wise County PSA; concrete canvas installation requires a Certificate of Completion from online training. Mobilization is capped at 5% of water line items and 5% of base bid. The project is subject to Davis-Bacon wage determination requirements. Addendum 1 was issued September 14, 2026, updating specifications; electronic acknowledgment of the addendum is mandatory prior to bid submission.