PD tahoe equipment & upfitting

The City of Conroe is soliciting sealed bids through an Invitation for Bids (IFB) for the equipment and upfitting of 2025-2026 Chevrolet Tahoe police pursuit vehicles. This procurement encompasses 43 line items of comprehensive police vehicle equipment and installation services, including exterior components such as push bumpers with lighting, headlight guards, ballistic windows, and running lights, as well as interior equipment including console systems, communication devices, LED light bars, siren speakers, control panels, and cargo management solutions from specified manufacturers including SoundOff Signal, Setina, Havis, and BallisTech. All equipment must be new and unused with installation performed according to manufacturer specifications and industry standards. Bidders must demonstrate relevant experience and company background with previous work history for the City, provide at least five references documenting similar work previously supplied, and submit proof of required insurance coverage including worker's compensation, employer's liability of $500,000, public liability of $1,000,000 combined single limit, and automobile liability of $200,000 per person and $50,000 per occurrence. The evaluation process awards 50 points for low bid price, 30 points for experience and company background, 10 points for delivery time, and 10 points for references, with the contract awarded to the lowest qualified responsible bidder or the bidder providing best value at the City's discretion. Sealed bids must be submitted electronically through the OpenGov Procurement Portal by 2:00 p.m. on Thursday, March 26, 2026, with public bid opening and reading scheduled for the same date and time at the Public Works Conference Room located at 401 Sgt Ed Holcomb Blvd S., Conroe, Texas 77304.

The procurement requires bidders to comply with numerous statutory requirements and certifications, including Form 1295 ethics filing, SAM.Gov standing verification, HUB certification status disclosure, and certifications regarding compliance with Texas antitrust laws, human trafficking prohibitions, COVID-19 vaccine restrictions, and equal employment opportunity requirements. While the documents reference HUB certification status as a required disclosure, no explicit set-aside designation for historically underutilized businesses or disadvantaged enterprises is specified in the available procurement materials. All bid prices must be all-inclusive with no additional charges beyond those listed in the bid sheet, and prices must remain firm for the contract duration. Payment will be processed within 30 days upon complete delivery and acceptance of all equipment, with the City retaining the right to withhold up to 10 percent of the purchase price pending conditional acceptance. The City reserves the right to reject any or all bids, award to multiple vendors, and waive technical irregularities. The contract may be terminated for convenience with 30 days' written notice and no buyout costs. No specific budget range or award value is disclosed in the procurement documents.