Passenger vans

The West Virginia Department of Health and Human Resources, Office of Shared Administration, is conducting a one-time procurement for five new 2025 Ford Transit Passenger Vans or equivalent vehicles to be delivered to William R. Sharpe, Jr. Hospital in Weston, West Virginia. The solicitation (ARFQ 0512 WSH2500000003) requires vehicles that meet detailed specifications including new 2025 model year status, body style X9C, minimum 15-passenger seating capacity, all-wheel drive, XLT trim package, medium-high roof with 148-inch interior wheelbase, 6-cylinder gasoline engine, 10-speed automatic transmission, and comprehensive safety and technology features such as lane-keeping system, blind spot assist, reverse sensing, backup camera, and Sync4 infotainment system with connected navigation, with each of the five vehicles being a different color. Vendors must submit written questions no later than 12:00 PM EST on April 22, 2025, with completed bids due by 1:30 PM EST on April 29, 2025, at the DHHR Purchasing Division, One Davis Square, Room 111, Charleston, West Virginia 25301. Mandatory pre-bid attendance is required on April 29, 2025, at 1:30 PM EST, with failure to attend resulting in automatic bid disqualification. Award will be made to the vendor offering the lowest compliant bid price, with delivery required within 120 business days of purchase order receipt under F.O.B. destination terms, with the vendor responsible for all delivery costs and risk of loss. Vendors must acknowledge receipt of all addenda, be properly registered with the West Virginia Purchasing Division, provide proof of required licenses and certifications, maintain specified insurance coverage with the State listed as additional insured, and provide a performance bond equal to 100 percent of contract value prior to award.

The solicitation incorporates federal funds requirements under 2 C.F.R. 200.317-200.327, and the State reserves the right to award multiple contracts to different vendors if separate evaluations result in different winning bidders for state versus county/local federal funds procurements. Vendors bidding on this procurement must complete a Purchasing Affidavit affirming they are not in default on any monetary obligation owed to the state or its political subdivisions for construction contracts, or for all other contracts, that vendors and related parties do not owe aggregate debts exceeding one thousand dollars and are not in employer default, unless qualifying for specific exceptions. The solicitation incorporates fourteen federal compliance provisions including requirements for minority business and women's business enterprise participation, domestic preferences for American-produced goods, debarment and suspension screening through the System for Award Management (SAM), anti-lobbying certifications, equal employment opportunity compliance, and clean air and water compliance for contracts exceeding $150,000. No specific pricing information or budget range is disclosed in the solicitation documents, and no incumbent vendors or current contractors are identified. Vendors must submit all bids electronically through wvOASIS or in sealed format, and pricing must be submitted on the provided Pricing Page with unit price multiplied by five to establish the grand total, with no split awards permitted and all pricing remaining firm for the life of the contract.