Part 8-JF26-51-236317

This is a Notice of Intent to Award a Contract Without Engaging in a Standard Procurement Process for Amendment Part 8 to Contract 236317 submitted by the Utah Department of Government Operations, Division of Purchasing on behalf of the Division of Forestry, Fire & State Lands. The procurement concerns a contract amendment for the Sovereign Lands Asset Management (SLAM) application, a cloud-based system developed by Timmons Group that automates management and tracking of business processes within the Sovereign Lands Program. The services being procured include hosting, managed services, application maintenance, support, and enhancement services for the SLAM application from March 15, 2026, through June 30, 2028. Deliverables and key objectives include cloud infrastructure hosting in Amazon Web Services, daily data backups with redundancy, security management following NIST Cybersecurity Framework standards, semi-annual maintenance releases with regression testing, and planned application development enhancements. Specific enhancements approved for FY 2026 include support for additional encumbrance types, feature service improvements, table and filter improvements, bulk user assignment actions, expiry workflow and in-app notifications, and user management enhancements. Professional services are billed on an hourly basis with rates ranging from $130.00 to $200.00 in FY 2026, with 2.5% and 3% annual increases in subsequent fiscal years for positions including Project Principal, Project Manager, Business Analyst, Senior Engineer, Quality Assurance Engineer, and UI/UX Designer roles. The contractor is required to provide a single point of contact for issue triage and escalation, respond to critical issues within one business day, and maintain a 15-day warranty period on planned application development deliverables. The notice was posted on March 11, 2026, with a due date of March 18, 2026.

This procurement is restricted to a single source award without competitive bidding, with the justification documented in the attached amendment file. Timmons Group is identified as the incumbent contractor and current developer of the SLAM application, making them the sole source for this specialized system that requires ongoing integration with existing infrastructure and established cloud-based platforms. The contract amendment increases the total contract value from the original $445,150.00 to a proposed amount of $661,407.50, representing a 48.58% increase from the original contract total, with the amendment portion totaling $104,703.75. The cost structure includes $50,703.75 for FY 2026 (consisting of $44,353.75 in enhancements and $6,350.00 in support, deployment, and testing), $27,000 for FY 2027, and $27,000 for FY 2028, with hosting and managed services billed semi-annually beginning July 1, 2026, at $6,000 per six-month period and maintenance services billed in arrears. No set-aside designations or restrictions on organizational types have been indicated in the available documentation.