Parking Lots and Garage Maintenance, and Related Repairs

Old Dominion University (ODU) has issued an Invitation for Bids (IFB) No. 25-ODU-03-CCC for comprehensive parking lots and garage maintenance services covering the ODU main campus and the newly integrated Eastern Virginia Medical School (EVMS) medical campus in Norfolk, Virginia. The procurement seeks qualified contractors to provide a wide range of maintenance and repair services, including asphalt paving, concrete work, excavation, pavement markings, signage, site restoration, traffic control, and snow removal for 42 surface parking lots and 5 multi-level parking garages. Key deliverables include ongoing maintenance, potential improvements, and potential expansions of existing parking infrastructure, with contractors required to provide unit pricing for various services and demonstrate technical capability to perform complex parking facility maintenance. The bid solicitation specifies a pre-bid conference held on September 18, 2024, with sealed bids due by September 30, 2024, at 2:00 PM local time. The initial contract term will run from the award date to September 30, 2025, with options for four additional one-year renewals. Evaluation criteria will focus on total base bid amount, contractor responsiveness, and past performance, with the university reserving the right to award to multiple bidders.

The university has a strong commitment to small, women-owned, and minority-owned (SWAM) business participation, targeting 42% SWAM involvement and encouraging bidders to partner with Department of Small Business and Supplier Diversity (DSBSD)-certified businesses. Bidders must provide documentation of their good faith efforts to utilize small, women-owned, and minority-owned subcontractors as part of their proposal. The current annual spend for these services is approximately $173,514, including project orders and small card transactions. The bid tabulation reveals two primary bidders: Branche Industries, Inc., with a total bid of $248,615.00, and The Blair Brothers, Inc., with a bid of $611,227.30. A Notice of Award document indicates that Branche Industries, Inc. was selected as the contract recipient. Contractors must be properly licensed in Virginia, and the university will consider past performance on ODU contracts in making responsibility determinations. The contract allows for potential cooperative procurement, enabling other public entities to potentially utilize the contract terms.