Addendum #1.pdf

September 20, 2024

ADDENDUM NO. 01 TO ALL OFFERORS:

REFERENCE:

IFB No. 25-ODU-03-CCC

DATE ISSUED: September 20, 2024

COMMODITY: Parking Lot & Garage Maintenance, and Related Repairs

FOR DELIVERY TO: Old Dominion University Procurement Services Department 4401 Powhatan Ave., Room 111 Norfolk, VA 23529-0308

PROPOSAL CLOSING DATE: Monday, September 30, 2024, NLT 2:00 PM Local Time

Bidders are hereby notified of the following specifications have been up-dated for further clarification:

- Page 3 of 30, section I.A.1., please add the following sub-sections:

d) Bidder’s wanting to participate in the bid opening may do so by dialing in at 2:00 P.M. to 1-877-853-5247 and entering

Conference ID Code 620 863 4449 when prompted.

e) In addition, the Procurement Officer will develop and post the tabulation on eVA’s VBO procurement portal.

- Page 7 of 30, section III.A., this section should read as follows:

Old Dominion University is a state-assisted, doctoral research institution located in Norfolk, Va. The University serves approximately 24,500 students and offers an array of traditional, professional, and technical academic programs at the undergraduate and graduate level. The University main campus currently has 42 surface parking lots, and five (5) multi-level parking garages. Over time, these areas require maintenance and repairs. The landscape of the campus is ever changing.

Because of the finite amount of space, existing lots may be redesigned or expanded to accommodate more spaces, provide a better flow of traffic, incorporate safety controls, etc. Occasionally, a new surface lot will be constructed. For FY’-24 ODU main campus spent total was $173,514.00. This included (11) project orders totaling $164,783.50, and (5) small PCARD transaction totaling $8730.00.

July 1, 2024 ODU integrated with EVMS health sciences center creating the largest portfolio of health sciences degrees in the Commonwealth. The combined institution would include a School of Medicine, School of Health Professions, College of Health Sciences, and School of Nursing, along with the Medical Group and O.N.E. School of Public Health, a joint initiative among ODU, Norfolk State University and EVMS. The EVMS medical campus has a number of surface parking lots and (2) multi-level parking garages.

SUBJECT: IFB #25-ODU-03-CCC, Parking Lots & Garage Maintenance, and Related Repairs – Addendum #1 PAGE: 2 of 2

Currently, the University does not have a term contract in place for maintenance and repair parking lot and garages that will expire on September 30, 2024. The University wishes to continue to standardize the maintenance program and use for other related services as required.

Questions:

Q: After reviewing the bid form I noticed there were no line items for Mobilization or Traffic Control. Could you please add a line item for each of these so that we do not have to add mobilizations and traffic control to each line item in order to cover us for the “just in case scenario”? This will also allow the ODU to know a set amount for each when going into a project.

It is likely that not all projects will need traffic control so having the line item at a PER DAY unit and the mobilization as EACH, would be best.

A: Please see the University’s revised ‘Pricing Page’ to add line items for both Mobilization and Traffic Control.

All changes are highlighted and noted in red italics. All other details and information shall remain the same.

NOTE: A signed acknowledgment of this addendum must be received at the location indicated on the IFB either prior to the bid closing date and hour or attached to your bid. Signature on this addendum does not substitute for your signature on the original bid document. The original bid document must be signed.

Sincerely, Neil Cutler

Neil Cutler, CPPO, CPPB, VCCO, VCO, CUPO

Procurement Manager

Name of Firm _________________________________________

Authorized Signature/Title _______________________________

Date ____________________

Pricing Page Revised – Addendum #1

Item

Description Unit QTY Unit Price

Bid Amount

Unit Prices for Items 1- 24 shall include all Labor, Equipment, and Materials:

1. Asphalt, VDOT of BM-25.0:

A. Machine: <100 tons Ton 75 B. Machine: >100 tons Ton 165 C. Hand: <100 tons Ton 35

Hand: >100 tons Ton 105

2. Asphalt, VDOT SM-9.5A

A. Machine: <100 tons Ton 75 B. Machine: >100 tons Ton 165 C. Hand: <100 tons Ton 35 D. Hand: >100 tons Ton 105

3. Concrete Sidewalk:

A. <500 SF SF 450

B. >500 SF SF 550

4. Aggregate base and aggregate sub-base course VDOT

21A /21B (Section 02300 & 02741)

A. Machine: <100 tons Ton 75 B. Machine: >100 tons Ton 165 C. Hand: <100 tons Ton 35 D. Hand: >100 tons Ton 105

5. Excavation & Site Prep (up to 20” depth) CY 200

6. Raise, lower, manholes, valve covers, handholes, drop inlets Each 4

7. Topsoil, Seeding, Fertilizer and Lime (Section 02300) SY 100

8. Milling 2” of asphalt material (Unit price to be prorated based on actual milling depth)

A. <100SY SY 75

B. >100 SY SY 165

9. Undercut CY 1000

10. Select fill CY 1000

11. Paint Striping (4”) (Section 02741) LF 1000

12. Thermoplastic Striping (4”) (Section 02741) LF 1000

13. Paint Characters (12”) (Section 02741) EA 100

14. Thermoplastic Characters (12”) (Section 02741) LF 1000

15. Composite Speed Bump (Section 02741) Each 1

16. Apply hot tar to cracks < 1” Diameter (Section 02741)

A. <100 LF LF 85

B. >100 LF LF 135

17. Seal Coating (Section 02741)

A. <800 SY SY 500

B. >800 SY SY 1600

18. Wheel Stops (Section 02741)

A. Remove & Dispose of Existing Wheel Stops Each 1 B. Relocate Existing Wheel Stops Each 1 C. Provide New Wheel Stops Each 1 D. Install New Wheel Stops Each 1

19. Signage A. Remove & Dispose of Existing Signage with Concrete Footing Each 1 B. Relocate Existing Signage Each 1 C. Provide new Stop Signs Each 1 D. Provide new One Way Signs Each 1 E. Provide New No Parking Signs Each 1 F. Provide Handicapped Signs Each 1 G. Provide Motorcycle Parking Signs Each 1 H. Install Signs Each 1

20. Concrete Curbing

A. Curb & Gutter (10’ Minimum) (VDOT CG-6), Removed & Replaced In Kind

LF 200

B. Concrete Curb (10’ Minimum) (VDOT CG-2), Removed & Replaced In Kind

LF 200

21. Grading SY 1000

22. Miscellaneous A. Saw Cutting FT 1

23. Mobilization Each 2

24. Traffic Control Per Day 1

Unit Prices for Items 25 - 27 shall be priced as listed below**:

25. Materials **Materials Only:

A. Concrete CY 1 B. Stone, #57 TN 1 C. Concrete Disposal CY 1 D. Asphalt Disposal TN 1

26. Equipment **Equipment Only:

A. Backhoe HR 1 B. Excavator HR 1 C. Dump Truck HR 1 D. Dump Truck with Blade for Snow Removal HR 1 E. Roller HR 1 F. Grader HR 1 G. Tractor with Box HR 1 H. Skid Steer Loader HR 1 I. Front End Loader HR 1 J. Power Broom HR 1 K. Air Compressor HR 1

L. Jack Hammer HR 1 M. Sand Spreader HR 1 N. Blower HR 1

27. Labor ** Labor Only:

A. Superintendent HR 1 A.1. Superintendent, Overtime HR 1

B. Equipment Operator HR 1 B.1. Equipment Operator, Overtime HR 1

C. Laborer Skilled HR 1 C.1. Laborer Skilled, Overtime HR 1

D. Labor Unskilled HR 1 D.1. Labor Unskilled, Overtime HR 1

E. Grounds Men for Snow Removal HR 1 E.1. Grounds Men, Overtime HR 1

TOTAL: =============================== ======= ====== ======= $

TOTAL BASE BID = ____________________________________________ Dollars

NOTES:

• Award will be based on the Total Base Bid;

• Individual projects will be quoted using the above listed unit pricing.

Contractor License # _______________________________

Payment Terms: __________________________

Registered with eVA? Yes _____ No _____

Name of Firm: ______________________________________

Bidder Signature: ________________________________________ Date: ______________________

Title: ___________________________________

The University reserves the right to add additional or remove existing requirements as requested by other using departments or agencies. Price and service for additional requirements will be negotiated at the time of request. All future add-on requests shall require prior approval by the contract administrator and procurement officer in the University’s Procurement Services Office.