Parkersburg Armory Boiler(s) Replacement

The State of West Virginia Department of Administration Purchasing Division, on behalf of the Adjutant General's Office, Division of Engineering and Facilities, is seeking qualified contractors to remove and replace two existing Peerless Super Section boilers with two new Bryan Free Flex FF-1500 boilers (or equal) at the Parkersburg National Guard Armory, located at 1500 Blizzard Drive, Parkersburg, West Virginia. This Centralized Request for Quote (CRFQ ADJ2500000034) encompasses all labor, materials, tools, equipment, supplies, and supervision necessary to complete the project, including removal and proper disposal of existing boilers, installation of new water tube boilers per specifications, electrical modifications, piping installation, flue piping work, control system installation, expansion tank installation (with a housekeeping pad for the new floor-mounted tank), air separator inclusion, hydronic piping insulation, system startup, and factory documentation. The solicitation requires bidders to submit proposals on a lump-sum basis covering all work-related costs, and the contract will be awarded to the lowest qualified responsible bidder for a fixed period of 120 calendar days from notice to proceed. Critical deadlines include a mandatory pre-bid meeting on April 17, 2025, at 10:00 a.m. at the Parkersburg Armory, vendor technical questions due by April 22, 2025, at 11:00 a.m. EST, and the bid opening on May 6, 2025, at 1:30 p.m. EST. Qualified contractors must hold a valid West Virginia contractor's license, maintain commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $1,000,000 per occurrence, and must comply with all applicable federal, state, local, and Fire Marshal codes. The contract includes liquidated damages of $1,500 per day for delays plus a one-time fixed cost of $1,250 for Staff Judge Advocate review if work extends beyond the completion date, and all contractors must provide a one-year warranty on parts, labor, and materials, along with factory startup documentation.

The solicitation does not identify specific set-aside designations for disadvantaged enterprises, women-owned businesses, or other restricted categories in the available documentation. Bidders are required to submit a bid bond equal to five percent of the total bid amount, and the apparent successful vendor must provide performance and labor/material payment bonds each equal to 100 percent of the contract value prior to award. No incumbent vendor or current contractor information is specified in the solicitation documents. Contractors are responsible for all permits, site cleanup, waste disposal, and field verification of site conditions, and must comply with local labor market hiring requirements for projects exceeding $500,000, subject to waiver availability from Workforce West Virginia. The solicitation documents do not explicitly state a budget range or award value; however, the requirement for liquidated damages and bonding structure suggests a substantial contract valued at a level requiring significant contractor capability. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to buyer David H. Pauline at 304-558-0067 or david.h.pauline@wv.gov.