Park City School District Charter Bus

Park City School District is soliciting proposals for Charter Bus Services through RFP #093025, targeting transportation for athletic events and instructional field trips within Summit County, Utah. The district anticipates approximately 250 scheduled trips per year, with roughly 75% requiring charter buses. The contract will commence on November 18, 2025, with a one-year initial term and potential for four additional renewal years. Bidders must provide detailed pricing for various bus passenger capacities, including flat rates, hourly rates, mileage rates, and additional charges like PUC tax and fuel surcharges. Evaluation criteria will comprehensively assess vendor capabilities, with 100 total possible points distributed across factors including firm experience, technical capabilities, ability to meet district objectives, and references. The cost proposal specifically accounts for 20 points, with pricing scored on a sliding scale where the lowest bid receives maximum points. Proposals must be submitted via the Public Bonfire Website by October 21, 2025, at 2:00 PM MST.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must meet stringent qualification requirements, including maintaining a fleet where 50% of buses are no older than five years, implementing GPS tracking, conducting rigorous driver screening with criminal background checks and random drug testing, and providing preventive maintenance documentation. While no incumbent vendor is identified, the district requires potential contractors to demonstrate extensive transportation service experience, particularly with school districts or public transportation services within the last five years. The RFP includes two specific pricing scenarios: a girl's lacrosse trip with 30 passengers and a boy's baseball trip with 42 passengers, which will help evaluate vendor pricing strategies. The district reserves the right to cancel the contract with 30 days written notice, providing flexibility in contract management. Although specific budget ranges are not detailed, the comprehensive pricing requirements suggest the district seeks competitive and transparent cost structures for charter bus services.